Project Coordinator

Cambium Learning Group; Oregon; Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Home office reimbursement

Job summary

Cambium Assessment, Inc. is seeking a Project Coordinator to support the Project Management team on statewide computer-based assessment programs. The role involves coordinating tasks, providing admin support, and ensuring deliverables meet deadlines.

You will assist with meetings, documentation, testing coordination, and client communications, working primarily remotely from within the US. Strong written/verbal skills and proficiency with MS Office and Google Suite are essential.

Qualifications

• Bachelor's degree or 2-4 years of relevant experience.
• Excellent verbal and written communications skills.
• Experience with K-12 assessment preferred.
• Strong problem solving and multi-tasking abilities.
• Ability to work independently and in a team.
• Attention to detail and a strong work ethic.
• Experience with MS Office and Google Suite.
• Willingness to travel up to 20% per quarter.

Responsibilities

• Provides administrative support for the program manager and project team members to ensure deliverables are communicated, tracked, and completed on time.
• Provides on-site and virtual meeting support, including preparation of materials and attendance for client site meetings.
• Engage with state staff and educators and manage various inquiries and concerns.
• Prepares expense vouchers, travel reimbursements and invoices.
• Update documentation and support materials such as software user guides and brochures.
• Organizes meeting agendas, minutes, issues logs, and project artifacts.
• Coordinates software user acceptance testing and verifications; tracks client feedback and responses.
• Liaises with Help Desk to coordinate responses to routine and complex cases.
• Assists with production of reports, presentations, proposals, and meeting materials.

Skills

Verbal and written communications

Multi-tasking

Independent work

Problem solving

Team collaboration

Education

Bachelor's degree or 2-4 years of relevant experience

Tools

MS Office

Google Suite

Job description

Job Location: US, Remote. Must work and reside within the US for this position.

Job Overview:

The Project Management team at Cambium Assessment, Inc. works closely with internal teams and the state client to make sure all deliverables related to computer-based statewide assessment programs are performed according to the contract. As part of the Project team, the Project Coordinator will work collaboratively with the team on specific short- and long-term projects. In this role, you will oversee tasks delegated to you by the Program Manager and provide general administrative support for internal CAI teams as well as the client. The Project Coordinator is expected to work independently or with minimal direction on tasks as well as proactively seek out assignments.

Job Responsibilities:

• Provides administrative support for the program manager and project team members to make sure project deliverables are communicated, tracked, and completed on time.
• Provides on-site and virtual meeting support, including preparation of materials and physical attendance for client site meetings.
• Demonstrate strong interpersonal and communication skills to effectively engage with state staff and educators and manage a variety of concerns and inquiries.
• Prepares expense vouchers, travel reimbursements and invoices and submits to CBO.
• Update ancillary documentation and support materials for customers such as software user guides, administration manuals, and brochures.
• Organizes and manages various parts of project such as meeting agendas, official meeting minutes, issues logs/tracking documents, and other project management artifacts.
• Assists with and coordinates software user acceptance testing and software specification verifications; tracks feedback from client and responses/resolution from internal functional teams.
• Liaises with the Help Desk agents to coordinate responses to both routine and complex Help Desk cases.
• Assists with production and assembly of reports, presentations, proposals, and meeting materials.

Job Requirements:

• Bachelor's degree or 2 to 4 years of relevant experience.
• Excellent verbal and written communications skills.
• Experience with K-12 assessment preferred, especially alternate assessment
• Strong problem-solving and multi-tasking abilities.
• Ability to work independently as well as part of a team.
• Acute attention to detail and strong work ethic.
• Experience with MS Office applications and Google Suite.
• Ability to travel up to 20% per quarter.

Remote First Work Environment

Our Remote First approach gives employees the flexibility and trust they need to effectively balance work with life. It creates a culture in which all employees are valued and where success is measured in results. It allows us to work collaboratively, inclusively and for greater positive impact, regardless of our individual locations.

If you will be working remotely, either occasionally or on a permanent basis, you must have a reliable internet connection through a cable or fiber-optic broadband service with minimum speeds of 10 Mbps download and 5 Mbps upload.

The successful candidate will be expected to actively participate in video-based interviews during the recruiting process and ongoing virtual meetings with their camera on, as part of their role. To maintain confidentiality and ensure a fair evaluation process, the use of note-taking tools, reference materials, or AI-powered tools (including generative AI, language models, or similar technologies) during interviews or other selection activities is prohibited unless prior written approval has been obtained from the People Experience team. If you require an exception for medical, accessibility, or other reasons, please contact your Talent Acquisition team member to discuss accommodations in advance.

As part of our Remote-First benefits, Cambium offers reimbursement to help cover the cost of setting up your home or remote office.

An Equal Opportunity Employer

We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, age, religion, sex (including pregnancy, gender, gender identity/expression, or sexual orientation), national origin, protected veteran status, disability, or genetic information (including family medical history). We will provide reasonable accommodations for qualified individuals with disabilities. You may request an accommodation during the recruiting process with your Talent Acquisition team member.