Project Coordinator

Planes; Olde West Chester (OH); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life and disability insurance

Accident and critical illness coverage

401(k) retirement plan

Paid time off and paid holidays

Job summary

Planes Moving & Storage in Cincinnati, OH is hiring a Project Coordinator to support project-related services, ensure on-time delivery, and maintain exceptional client satisfaction. You'll learn department processes and collaborate with your team to drive successful outcomes for clients and suppliers.

The role requires strong organization, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Sound problem-solving and decision-making skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills; active listening skills.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Customer-service mindset with the ability to meet client needs quickly.

Responsibilities

• Manage day-to-day project coordination tasks.
• Ensure project deadlines are met, documented, and communicated.
• Prepare quotes for simple-scope projects using established plans and cost structures.
• Coordinate services and confirm pricing with suppliers.
• Review supplier invoices for accuracy against quoted and completed work.
• Update required fields in operating systems according to client standards.
• Maintain clear, professional communication with clients and demonstrate urgency in response times.
• Escalate potential issues or incidents to the supervisor promptly.
• Apply our TEAM values—Trust, Empowerment, Accountability, Mesh—in all internal and external interactions.
• Support teammates with tasks, tracking, and administrative project functions.
• Build productive relationships with colleagues, clients, contractors, and leadership.
• Remain receptive to feedback and committed to improving job-related skills.
• Follow all company policies and procedures.
• Perform additional duties or projects as assigned.

Skills

Communication

Organization

Time management

Problem solving

Decision making

Multitasking

Verbal communication

Written communication

Active listening

Independent work

MS Office

Customer service

Tools

Microsoft Office Suite

Job description

Planes Moving & Storage – Cincinnati, OH

Full-time | In-office | $18–$22/hr

About Us

Planes Moving & Storage is a global company with local values. What began with a single truck in Cincinnati in 1921 has grown into a third-generation, family-owned business supporting customers through life’s biggest milestones. From helping someone move across town to solving complex supply chain challenges, we help people and companies move forward with confidence.

About The Role

The Project Coordinator supports a variety of project-related services, ensuring accurate execution, on‑time delivery, and exceptional customer satisfaction. In this role, you’ll learn department processes, work closely with your assigned team, and help drive successful outcomes for clients and suppliers.

We’re looking for someone who is organized, detail‑oriented, proactive, and comfortable juggling multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage day‑to‑day project coordination tasks.
• Ensure project deadlines are met, documented, and communicated.
• Prepare quotes for simple-scope projects using established plans and cost structures.
• Coordinate services and confirm pricing with suppliers.
• Review supplier invoices for accuracy against quoted and completed work.
• Update required fields in operating systems according to client standards.
• Maintain clear, professional communication with clients and demonstrate urgency in response times.
• Escalate potential issues or incidents to the supervisor promptly.
• Apply our TEAM values—Trust, Empowerment, Accountability, Mesh—in all internal and external interactions.
• Support teammates with tasks, tracking, and administrative project functions.
• Build productive relationships with colleagues, clients, contractors, and leadership.
• Remain receptive to feedback and committed to improving job‑related skills.
• Follow all company policies and procedures.
• Perform additional duties or projects as assigned.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Sound problem‑solving and decision‑making skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills; active listening skills.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Customer‑service mindset with the ability to meet client needs quickly.Ability to work under time constraints and adapt to shifting priorities.

Preferred (not required):

• Experience in transportation or logistics.
• We’ve also seen excellent success with candidates from event planning, education, retail, and hospitality backgrounds.

Pay & Benefits

• Competitive pay: $18–$22/hr
• Health, dental, and vision insurance
• Life and disability insurance
• Accident and critical illness coverage
• 401(k) retirement plan
• Paid time off and paid holidays

Work Conditions

• Full-time, Monday–Friday, first‑shift schedule
• In‑office role, Monday - Friday
• Ability to lift up to 35 lbs unassisted
• Standard office environment with average noise levels

Our Culture

At Planes, everything starts with culture. Our TEAM values—Trust, Empowerment, Accountability, and Mesh—are the foundation of how we interact with each other and our customers. These principles guide our decisions, drive our growth, and shape who we are as a company.