Project Coordinator

Cypress HCM; Olde West Chester (OH); On-site; USD 65,000 - 70,000; Full time

Job summary

A leading staffing firm in Olde West Chester is seeking a Project Coordinator to oversee projects from initiation to completion. This role requires strong communication and organizational skills, as well as the ability to effectively manage multiple tasks. Candidates should be adaptable and able to motivate teams in a fast-paced environment. The position offers a full-time employment opportunity with mid-seniority level requirements, and relevant experience in construction is a plus.

Qualifications

• 1+ year of relevant experience.
• Knowledge or background in the construction industry is a plus.
• Ability to communicate with all levels within the business as well as vendors/customers.

Responsibilities

• Connect with customers regarding new orders.
• Communicate order specifics to internal teams.
• Facilitate dialogue between engineering and customers.
• Negotiate pricing and scheduling with subcontracted installers.
• Coordinate fixes for shipment or installation issues.

Skills

Strong communication

Technical aptitude

Organizational skills

Leadership skills

Multitasking

Tools

Microsoft Office

ERP systems

Job description

• West Chester, OH (on-site 5 days a week) 45069
• Pay: $65-$70K (Compensation can vary depending on experience)

Overview

Our Project Coordinators drive business growth by overseeing projects from start to finish, acting as a liaison between sales, operations, installations, and customers. We seek candidates with strong communication, technical aptitude, and organization skills, who thrive in fast-paced environments. Adaptability and a knack for motivating teams and navigating shifting plans are essential.

Responsibilities

• Connect with customers regarding new orders to gather initial details about expected installation schedules, designated site contacts, and site conditions if known at this point.
• Communicate order specifics to internal operations and engineering teams.
• Facilitate dialogue between engineering and customers concerning design requirements, drawing submissions, and related matters.
• Collaborate with the appropriate salesperson to address modifications to existing quotes or to generate new quotes for customer change orders on current orders.
• Work with production planning staff to relay customer timing requirements and understand the readiness of orders for departure from our facility. Inform customers about shipment and installation plans, including timing.
• Negotiate pricing and scheduling with existing subcontracted installers.
• Coordinate with the Install Manager to schedule our in-house employee installers.
• Coordinate fixes for issues related to shipment quality, damage, inaccurate site information, or installation quality.
• Issue purchase orders to subcontracted installers.
• Supervise the completion of site‑specific installer paperwork.

Requirements

• 1+ year of relevant experience
• Knowledge or background in the construction industry a plus
• Excellent organizational skills
• Strong leadership skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite and experience with ERP systems
• Ability to multi‑task and handle multiple projects at once
• Ability to communicate with all levels within the business as well as vendors/customers.

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Project Management and Administrative

Industries

• Staffing and Recruiting