Project Coordinator

Steppingstone, Inc.; New Bedford (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Steppingstone, Inc. is seeking a Project Coordinator to join the project team in New Bedford, MA. The role includes oversight of staff, budget management, and collaboration with community partners to meet contract requirements.

The position may require a flexible schedule including varying shifts and travel. Ideal candidates have a behavioral sciences background, strong leadership, and experience with EHR systems and programmatic reporting.

Qualifications

• Bachelor’s degree in behavioral sciences or licensed/certified drug counselor in progress.
• Five+ years of related work experience serving those affected by substance use, mental health disorders and homelessness.
• Three+ years of leadership and management experience.
• Proficient with computers, electronic health records and data collection.
• Valid driver’s license required for ~30% travel.

Responsibilities

• Assist with staff meetings, in-service training and supervision.
• Conduct confidential assessments and provide direct services when needed.
• Provide consultations, crisis intervention and program planning.
• Support implementation of evidence-based practices and project operations.
• Oversee fiscal budget and data collection; ensure compliance and reporting.

Skills

Leadership

Staff supervision

Data collection

Computer literacy

Driver's license

Education

Bachelor’s degree in behavioral sciences

Tools

Electronic Health Records (EHR)

Job description

SUMMARY: The Project Coordinator works as an integral part of the Project Team. The Project Coordinator will perform, but is not limited to, the following duties: assist with oversight of project, staff supervision and training, management of fiscal budget, collaborate with community providers and project representatives to adhere to contract compliance. This position may require a flexible schedule including 1st and 2nd shifts. The Agency has the right to change shifts based on the needs of the organization.

ESSENTIAL FUNCTIONS:

Position Specific Duties:

• Assist with conducting regularly scheduled staff meetings; in-service training and supervision with assigned personnel.
• Conduct confidential, quality assessments that are gender and culturally responsive and trauma informed.
• Perform direct services when necessary.
• Provide ongoing consultations and crisis intervention.
• Assist with program planning, development and other management functions.
• Assist in the effective implementation and operations of the Project’s evidence-based practices, services, and interventions.
• Supports evaluation efforts and achievement of goals and objectives.
• Aids in oversight of fiscal budget and electronic health record data.
• Assists with developing system-linkages and referral processes with partners and other community-based providers.
• Attend, organize, lead and assist with various outside meetings to coordinate and benefit Project services and objectives.
• Attends relevant professional development conferences and make presentations to staff.
• Assists with completing and submitting programmatic and fiscal reports in compliance with funder(s).
• Supports the compliance, accuracy and quality of documentation.
• Ensures standards of confidentiality in handling records, collaboration with other providers, and internal communication.
• Supports compliance with funder(s) requirements and regulatory, and licensing standards.
• Constructively utilize formal and informal customer comments to evaluate and improve effectiveness in providing services.
• Ability to climb three flights of stairs to deal with emergencies.
• Ability to respond to emergency situations by placing calls to Fire, Rescue, Police, and Medical, etc.

Administrative Tasks:

• Complete all required documentation in a timely manner.
• Perform program recordkeeping and filing and organize vital documents.
• Provide telephone coverage for the assigned program and direct calls to other programs as needed.
• Participate in required supervisions, staff meetings and trainings.
• Participate and cooperate in any investigations conducted by internal and external agencies.
• Ability to use a computer including inputting information into the electronic health record.

Compliance Requirements:

• Remain awake during your shift at all times.
• Attend all mandatory trainings and update all licenses and certifications.
• Adhere to program/project/department requirements and services.
• Follow all reporting guidelines by deadlines including the completion of a Confidential Incident Report.

QUALIFICATION REQUIREMENTS:

The Project Coordinator must perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The qualifications listed below are representative of the knowledge/skill and/or ability required.

• Bachelor’s degree in behavioral sciences from an accredited college or preferred or is a licensed (LADC)/certified (CADAC) drug counselor or is the process of obtaining licensure.
• Minimum of five years of related work experience providing services to those affected by substance use and mental health disorders and homelessness.
• Minimum of three years’ experience in leadership and management.
• Good working knowledge of computers, electronic health records and data collection.
• Requires valid driver’s license due to business-related travel at least 30% of the time