Project Coordinator - Ambulatory Services - Days

VCU Health; Richmond (VA); On-site; USD 27,000 - 42,000; Full time

Job summary

VCU Health is seeking a Project Coordinator to direct and coordinate clinical, non-clinical and quality improvement projects across departments and interdisciplinary groups in Richmond. You will develop training materials, facilitate staff education, and oversee daily project operations while maintaining liaison between staff and senior leaders.

The role includes coordinating work assignments, tracking progress, and handling meeting logistics, travel, and related administrative tasks to ensure

Qualifications

• Minimum of four (4) years of project coordination and/or office management experience, including database management, development and production of reports and presentations, and program coordination.
• Proficiency with Microsoft Office applications and e-mail/calendaring.

Responsibilities

• Plans, executes, and evaluates projects, programs, meetings, and conferences successfully.
• Proofs information for accuracy and efficacy.
• Develops and edits reports, presentations, and training materials.

Skills

Project coordination

MS Office

Database management

Reporting and presentations

Education

High School Diploma or equivalent

Associate’s Degree in Health Science or related

Tools

Microsoft Office

Job description

The Project Coordinator directs and coordinates clinical, non-clinical and quality improvement projects and programs for various department and Interdisciplinary groups with varying numbers of team members as assigned. This role develops project training materials, facilitates training and education to project staff, and oversees and tracks daily project operations. This role serves as a project liaison and maintains contact between project staff and senior level staff. This role also coordinates work assignments, tracks progress, and responds to all requests.

The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This job identifies and resolves obstacles. This job may provide related administrative work, such as taking project meeting minutes, gaining meeting invitees availability, and scheduling and facilitating meetings. This job provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies. This job also handles event and travel planning.

The Project Coordinator works to ensure projects are completed as defined and in a timely manner. This position identifies and resolves obstacles. This position may also provide related administrative work, such as grant-writing, grant reporting, and scheduling and facilitating meetings. Additionally, this position provides some administrative support as needed such as making telephone calls, mail services, maintaining various department calendars, agendas, and office supplies.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:

• Minimum of four (4) years of project coordination and/or office management experience, including database management, development and production of reports and presentations, and program coordination.
• Previous experience with Microsoft Office applications and e-mail/ calendaring.

Experience PREFERRED:

• Five to seven years (5-7) of project coordination including database management, development and production of reports and presentations, and program coordination.
• Experience supervising other.
• Experience teaching others.
• Experience in an academic health care setting.

Education/training REQUIRED:

• High School Diploma or equivalent.

Education/training PREFERRED:

• Associate’s Degree in Health Science, Life Science, Business, Communication, Accounting, Math, or similar discipline from an accredited program.

Independent action(s) required:

• Plans, executes, and evaluates projects, programs, meetings, and conferences successfully.
• Proofs information for accuracy and efficacy.
• Develops and edits reports, presentations, and training materials.

Job duties may include the access to and/or contact with medications and related supplies_._

Supervisory responsibilities (if applicable):

• Motivates team members and tracks timely and prescribed completion of tasks and project assignments.

Additional position requirements:

• Occasional night and/or weekend work to accommodate 24/7 operations and some occasional travel to offsite locations.

Age Specific groups served: N/A

Physical Requirements (includes use of assistance devices as appropriate):

• Physical: Lifting less than 20 lbs.
• Activities: Prolonged sitting
• Repetitive motion: Keyboard, Mouse
• Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
• Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, change

Compensation Range

• $19.87 - $30.79

Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.

EEO Employer/Disabled/Protected Veteran