Project Coordinator

Navisync; Morristown (NJ); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work model combiningin

Medical, Dental and Vision Benefits

Company-paid Life Insurance for all

401K Retirement Plan with 50% match up

$60 Non-Taxable Reimbursement per pamp

Professional Tuition Reimbursement

Generous Paid Time Off

Discretionary Annual Bonus

Company Paid Holidays

Friday Summer Hours

Employee Voluntary Benefits

Job summary

Navisync in Morristown, NJ seeks a Senior Project Coordinator to manage projects from initiation to completion, track timelines, deliverables, and next steps across PM tools, and communicate status to internal teams.

The role requires a Bachelor’s in marketing/advertising or equivalent, 2–3 years in a life sciences advertising agency, and proficiency in Microsoft Office and MacOS; a product-launch background is a plus, with a hybrid in-office/remote work arrangement in the tri-state area.

Qualifications

• Bachelor’s degree in marketing, management, advertising, communications, and/or equivalent work experience
• 2-3 years of professional work experience within a life sciences advertising agency
• Product launch experience preferred
• Knowledge of Microsoft Office Suite and MacOS operating systems

Responsibilities

• Exhibit confidence and attention to detail to effectively manage assigned workstream(s)
• Excellent organizational, collaboration, time management, and multi-tasking skills
• Lead day-to-day project management responsibilities for assigned workstreams, such as updating daily hot sheets/EOD lists, tracking and maintaining updates to weekly internal status report, organizing kickoff meetings, timeline development and refinement
• Ability to effectively communicate project details, both written and verbally, across various channels
• Intuitive and strategic thinker, ability to forecast, troubleshoot problems and provide immediate solutions
• Own the creation and maintenance of internal job numbers, billing rates, etc. within internal time-tracking system in alignment with outlined scope of works
• Own the creation and maintenance of workspaces in digital routing platform (setup new users, open workspaces, update workflows, file upload and maintenance, etc.)
• Prioritize and manage workloads amongst functional team leads
• Track and monitor routing of projects to appropriate team members, adhering to Agency process and ensuring quality control
• Demonstrate complete job knowledge and thorough understanding of Agency processes and platforms, routing procedures, and roles and responsibilities of internal team members
• Comprehensive knowledge of Clients’ systems and procedures for tracking projects, submissions, etc.

Skills

Attention to detail

Organization

Communication

Team leadership

Education

Bachelor’s degree in marketing, management, advertising, communications, and/or equivalent work experience

2-3 years of professional work experience within a life sciences advertising agency

Product launch experience preferred

Knowledge of Microsoft Office Suite and MacOS operating systems

Tools

Microsoft Office Suite

MacOS

Job description

Set in the heart of Morristown, New Jersey—where historic charm and green spaces create an inspiring backdrop—Navisync and PRYME stand together as NPG Health, delivering innovative healthcare communications driven by purpose and possibility.

Here, ideas flourish and collaboration is rooted in a shared commitment to improving how healthcare is delivered. Our teams blend scientitific insight, market access expertise, medical communications, strategy, and creativity to craft meaningful connections between brands and the patients we serve, all within a collaborative, inclusive, and high-performance culture where talented individuals can grow, contribute, and make a difference every day.

Navisync Cornerstones: Our heritage, our compass…Mindful, Driven, Versatile, Trusted

The Senior Project Coordinator is responsible for the internal management of assigned projects from initiation through completion and ensures the efficient flow of projects by tracking and monitoring all details, including, but not limited to, overall project timeline, current deliverables, and next steps—ensuring all project details are captured and maintained across PM-specific tools and platforms. The Senior Project Coordinator has a comprehensive understanding of all project details and can effectively communicate relevant information to the appropriate department(s). The Senior Project Coordinator is viewed as strong leader to the team—able to enforce and navigate internal processes, and anticipate problems and provide immediate solutions when necessary. The Senior Project Coordinator is also responsible for having an in-depth understanding of Agency processes, as well as Clients’ processes and procedures.

NOTE: Only candidates in the tri-state area will be considered for this position (NJ/NYC/Local PA)

Key Attributes and Responsibilities:

• Exhibit confidence and attention to detail to effectively manage assigned workstream(s)
• Excellent organizational, collaboration, time management, and multi-tasking skills
• Lead day-to-day project management responsibilities for assigned workstreams, such as—updating daily hot sheets/EOD lists, tracking and maintaining updates to weekly internal status report, organizing kickoff meetings, timeline development and refinement
• Ability to effectively communicate project details, both written and verbally, such as current status, immediate next steps, deliverables, etc. across various channels
• Intuitive and strategic thinker, ability to project forecast, troubleshoot problems and provide immediate and effective solutions
• Own the creation and maintenance of internal job numbers, billing rates, etc. within internal time-tracking system in alignment with outlined scope of works
• Own the creation and maintenance of workspaces in digital routing platform (setup new users, open workspaces, update workflows, file upload and maintenance, etc.)
• Prioritize and manage workloads amongst functional team leads
• Track and monitor routing of projects to appropriate team members, adhering to Agency process and ensuring quality control
• Demonstrate complete job knowledge and thorough understanding of Agency processes and platforms, routing procedures, and roles and responsibilities of internal team members
• Comprehensive knowledge of Clients’ systems and procedures for tracking projects, submissions, etc.

Qualifications:

• Bachelor’s degree in marketing, management, advertising, communications, and/or equivalent work experience
• 2-3 years of professional work experience within a life sciences advertising agency
• Product launch experience preferred
• Knowledge of Microsoft Office Suite and MacOS operating systems

FEATURED PERKS & BENEFITS

• Flexible hybrid work model combining in-office and remote work to facilitate collaboration, productivity, and work-life balance.
• Medical, Dental and Vision Benefits
• Company-paid Life Insurance for all employees
• 401K Retirement Plan with 50% match up to IRS limits
• $60 Non-Taxable Reimbursement per payroll for technology ($1,440/yr)
• Professional Tuition Reimbursement
• Generous and Flexible Paid Time Off (Vacation/Sick/Bereavement)
• Discretionary Annual Bonus
• Company Paid Holidays
• Friday Summer Hours (Memorial Day thru Labor Day)
• Employee Voluntary Benefits: Short- and Long-Term Disability, AFLAC, Pet Insurance, Legal Services, Auto Insurance, Home Insurance, EAP, etc.

NPG Health, Navisync, and PRYME are equal opportunity employers committed to fostering a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.