Hybrid Senior Project Coordinator: Life Sciences

Navisync; Morristown (NJ); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible hybrid work model combiningin

Medical, Dental and Vision Benefits

Company-paid Life Insurance for all

401K Retirement Plan with 50% match up

$60 Non-Taxable Reimbursement per pamp

Professional Tuition Reimbursement

Generous Paid Time Off

Discretionary Annual Bonus

Company Paid Holidays

Friday Summer Hours

Employee Voluntary Benefits

Job summary

Navisync in Morristown, NJ seeks a Senior Project Coordinator to manage projects from initiation to completion, track timelines, deliverables, and next steps across PM tools, and communicate status to internal teams.

The role requires a Bachelor’s in marketing/advertising or equivalent, 2–3 years in a life sciences advertising agency, and proficiency in Microsoft Office and MacOS; a product-launch background is a plus, with a hybrid in-office/remote work arrangement in the tri-state area.

Qualifications

• Bachelor’s degree in marketing, management, advertising, communications, and/or equivalent work experience
• 2-3 years of professional work experience within a life sciences advertising agency
• Product launch experience preferred
• Knowledge of Microsoft Office Suite and MacOS operating systems

Responsibilities

• Exhibit confidence and attention to detail to effectively manage assigned workstream(s)
• Excellent organizational, collaboration, time management, and multi-tasking skills
• Lead day-to-day project management responsibilities for assigned workstreams, such as updating daily hot sheets/EOD lists, tracking and maintaining updates to weekly internal status report, organizing kickoff meetings, timeline development and refinement
• Ability to effectively communicate project details, both written and verbally, across various channels
• Intuitive and strategic thinker, ability to forecast, troubleshoot problems and provide immediate solutions
• Own the creation and maintenance of internal job numbers, billing rates, etc. within internal time-tracking system in alignment with outlined scope of works
• Own the creation and maintenance of workspaces in digital routing platform (setup new users, open workspaces, update workflows, file upload and maintenance, etc.)
• Prioritize and manage workloads amongst functional team leads
• Track and monitor routing of projects to appropriate team members, adhering to Agency process and ensuring quality control
• Demonstrate complete job knowledge and thorough understanding of Agency processes and platforms, routing procedures, and roles and responsibilities of internal team members
• Comprehensive knowledge of Clients’ systems and procedures for tracking projects, submissions, etc.

Skills

Attention to detail

Organization

Communication

Team leadership

Education

Bachelor’s degree in marketing, management, advertising, communications, and/or equivalent work experience

2-3 years of professional work experience within a life sciences advertising agency

Product launch experience preferred

Knowledge of Microsoft Office Suite and MacOS operating systems

Tools

Microsoft Office Suite

MacOS

Job description

Navisync in Morristown, NJ seeks a Senior Project Coordinator to manage projects from initiation to completion, track timelines, deliverables, and next steps across PM tools, and communicate status to internal teams.

The role requires a Bachelor’s in marketing/advertising or equivalent, 2–3 years in a life sciences advertising agency, and proficiency in Microsoft Office and MacOS; a product-launch background is a plus, with a hybrid in-office/remote work arrangement in the tri-state area.