Associate Project Manager

HealthCare Alliance Group, LLC.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) retirement plan with profit sharing

Employee Assistance Program (EAP)

Paid time off and paid holidays

Job summary

A medical communications company is looking for an Associate Project Manager to support various medical project executions, such as publications and advisory boards. The role emphasizes project coordination and organization while building foundational skills in client service and project management. Offering remote or hybrid working options, the company provides comprehensive benefits including medical, dental, vision insurance and a 401(k) retirement plan with profit sharing. Join a collaborative team committed to professional growth.

Qualifications

• 1–3 years of relevant professional or agency experience in medical communications.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Assist in executing projects including exhibits and patient materials.
• Support project timelines, status updates, and internal tracking tools.
• Collaborate with internal teams like Medical Strategy and Editorial.

Skills

Attention to detail

Time-management skills

Effective communication

Proficiency in Microsoft Office

Education

Bachelor's degree in Communications, Marketing, Business, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

HealthCare Alliance Group, LLC is an innovative, full-service medical communications company dedicated to improving patients’ lives. We foster a collaborative, supportive team environment that encourages professional growth and excellence in client service.

We are seeking an Associate Project Manager to support the execution of medical communications projects, such as exhibits, patient programs, advisory boards, publications, speaker programs, and more under the direction of Project or Senior Project Managers. This role emphasizes coordination, organization, and accurate delivery of project components while building foundational skills in client service, project management, and agency operations.

The corporate office is located in Voorhees, New Jersey, just outside of Philadelphia. The role can be 100% remote, or partial in office, if desired.

Requirements

Project Coordination & Execution

• Assist in executing projects including exhibits, patient materials, advisory boards, meetings, teleconferences/webcasts, publications, clinical posters, newsletters, KOL development, speaker programs, and case studies.
• Support project timelines, status updates, and internal tracking tools.
• Prepare and organize project-related materials such as invitations, agendas, and correspondence.
• Maintain accurate project documentation and reporting.

Faculty, Registration & Meeting Support

• Assist with faculty communications, documentation collection, and logistics.
• Support registration activities and meeting coordination for live or virtual events.
• Aid in on-site or virtual program support as needed.
• Cross-Functional Collaboration
• Work with internal teams including Medical Strategy, Editorial, Creative, Meeting, IT, Fulfillment, and Accounting.
• Escalate project issues, risks, or questions appropriately.
• Budget Awareness & Professional Development
• Participate in budget discussions to build awareness of project financials.
• Develop foundational skills in project management, client service, and agency operations.

Additional Responsibilities

• Conduct research, data entry, and internal documentation updates as needed.
• Perform other duties supporting team and organizational goals.
• Travel may be required (up to ~20%, including nights and weekends).

Skills & Experience

• Strong attention to detail and accuracy
• Ability to manage multiple tasks in a fast-paced environment
• Excellent organizational and time-management skills
• Effective written and verbal communication
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

Education & Experience

• Bachelor’s degree preferred (Communications, Marketing, Business, or related field); relevant experience may be considered in lieu of a degree
• 1–3 years of relevant professional or agency experience, preferably in medical communications, medical education, or related environments

Why Join Us?

• Medical, Dental, and Vision Insurance
• Life and AD&D insurance
• Short- and long-term disability insurance
• Voluntary insurance plans
• 401(k) retirement plan with profit sharing
• Employee Assistance Program (EAP)
• Reduced summer hours (Memorial Day to Labor Day)
• Paid time off and paid holidays
• Professional work environment promoting personal development and team growth
• Discounted ticket service for shows, sporting events, movies, and more