Project Coordinator

Above Group, Inc.; Melbourne (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Above Group, Inc. in Melbourne, FL seeks a Project Coordinator to organize and manage day-to-day administrative tasks across projects.

You will support project schedules, document control, communications with managers and clients, and coordination between internal and external teams in a fast-paced hybrid environment. The ideal candidate has strong time management, attention to detail, and excellent client-facing communication skills, with a proven ability to multi-task and work with minimal

Qualifications

• Associate degree preferred; minimum of 5 years relevant experience.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication and customer-service skills.
• Ability to multi-task in a fast-paced office environment.

Responsibilities

• Organize and oversee the collection, assembly, and delivery of project deliverables.
• Monitor project progress and update schedules.
• Perform quality assurance on project documents and drawings to ensure standards are met.
• Communicate with Project Managers and stakeholders to ensure on-time completion.
• Coordinate administrative duties and manage calendars and emails.

Skills

Detail-oriented

Communication skills

Multi-tasking

Customer service

Education

Associate degree, preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

MS Office

Job description

lDEAL CANDIDATE PROFILE

Position: Project Coordinator

Salary Range: $55K-$75K

Above Group Overview

We offer you the opportunity to put your passion and your God-given talents and abilities to use. Our goal is to attract and develop skilled, called, and passionate people to impact our devoted customers and our team. We want to attract immensely creative employees with an ability to inspire, motivate, and challenge others.

We offer a comprehensive and competitive benefits package that supports the well-being of our team. Our offerings include medical, dental, and vision insurance; life and disability coverage; employer-funded HSA contributions; and an annual profit-sharing bonus that reflects our organization’s success as a result of our team’s collective achievements across projects.

For more information, see www.abovegroupinc.com.

Our People Strategy

We believe in a people strategy to be the fundamental driver of our organization.

While we can never reach a perfect organizational model, we can certainly strive towards it in our daily efforts and mission. With that vision comes a focus of key initiatives we are working on, listed here, with the indicators of what it should look like as we approach:

• Shared Direction: A collective understanding of what the organization stands for, where it is going, and how we will get there. Indicators: a clear inspiring vision, well-executed strategies, clear aligned goals.
• Authentic Values: Deeply held principles guiding all decisions and relationships and reflected in the conduct of everyone at all times. Indicators: high levels of trust and communications, uncompromising integrity and ethics, socially responsible practices.
• Productive Relationships: Open, collaborative relationships that recognize and honor the commitments that people make to themselves, each other, their work, and the organization. Indicators: respect for all individuals, effective problem solving and decision-making, clear accountability, effective teamwork at all levels.
• Liberating Processes: Flexible structures, processes, and technologies that allow people to do their best work and to collaborate effectively across boundaries. Indicators: clear organizational design, collective knowledge, the right tools and technologies, the right people for the right jobs.
• Outcome Learning: Results-focused learning that strengthens individual and organizational capacity to cope with the present and define the future. Indicators: continuous teaching and learning, effective knowledge and skills development, leadership development at all levels.
• Motivating Metrics: Fair, meaningful performance requirements, measures, and rewards that reinforce high performance and manage poor performance. Indicators: clear and energizing performance requirements, relevant work measures, differentiated rewards.

Our Vision – What We Want to Do

Continuously improving the built environment for the glory of God.

Our Mission – Why We Exist

Demonstrating the love of Jesus Christ through empowering excellent AEC professionals to provide superior service.

Our Values – How We Will Accomplish This Mission

Our Core Values are the tools we use and the behaviors we exhibit as Employees of Above Group. They describe how we work together to achieve this special place we’re developing and how they make us uniquely successful.

• Christian Values - We demonstrate humility, honesty, integrity, respect, kindness, and a sense of social responsibility.
• Uncompromising Quality – We provide excellent results all the time, every time.
• Buffalo – We take initiative running toward and owning challenges.
• Extreme Team – We are accountable to each other to continuously grow and succeed.

Project Coordinator

The Position

Our small but growing company needs a responsible, reliable Project Coordinator to organize and coordinate the day-to-day administrative aspects of the company’s various projects. This position will play an integral role in the quality and organizational strength of our company. We are looking for an individual who is efficient and comfortable being a member of a team. Excellent time management and communication skills are crucial with collaboration between internal and external teams. Attention to detail and the ability to multi-task, while maintaining complex schedules and managing administrative support, are essential. The successful applicant will have a positive attitude, a desire to work efficiently, and excellent client-facing communication skills. If you desire to work in a fast-paced office and you enjoy establishing your own organizational systems, we’re excited to talk with you. We’re looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed. The following is a list of some of the functions of this position:

• Organize and oversee the collection, assembly and delivery of various project deliverables
• Monitor the progress of projects and compose/update project schedules
• Perform quality assurance and quality control processes on project documents and drawings to establish standards and requirements are met
• Communicate with Project Managers and key stakeholders to ensure projects are completed on time
• Track and enforce follow-through of continuous improvement efforts
• Conduct and manage construction administrative duties, manage and respond to emails and update corresponding Outlook calendars
• Create project folders at the direction of management.
• Process, respond and track Requests for Information and Submittal requests
• Create, edit, and maintain documents such as memos, letters of transmittal, spreadsheets and reports
• Create, compile and format tables of contents, specifications and reports as needed by the Project Managers
• Provide guidance and feedback for achieving goals
• Establish and maintain relationship with partnering print shops when appropriate
• Physically retrieve prints and deliver in-person drawings to clients or mailing facilities within the county when required
• Schedule and attend project-related meetings and transcribe meeting minutes
• Provide administrative support to the operations team including setting up travel arrangements
• Assist in coordinating the training of staff members and new hires as needed
• Implement and monitor programs as directed by management, and see the programs through to completion
• Assist with a variety of office-related tasks as needed

Key Characteristics of the Project Coordinator

Called – A strong sense of knowing who you are (i.e., gifts, talents, competencies) and how you are to spend your life. We fulfill our calling by being excellent at what God designed us to be and we diligently pursue it.

Practice Servant Leadership – Leaders at Above Group are called to serve. We realize that effective leadership starts on the inside. We demonstrate that we are willing to do what others are unwilling to do. We will practice a Servant Leadership character that enriches the lives of others.

A Commitment to Above Group – An understanding of and a commitment to the special purpose, mission, and beliefs of Above Group and will have a value system compatible with our values.

People Abilities – Deep interest and care for people with an understanding of their primary interests, aims, strengths, and motivations.

Working with Customers – A demonstrated ability to accomplish results through collaboration with and development of strong relationships with our customers.

Organizational Skills – An ability to organize his/her own thoughts and work, while continually growing a results-oriented team. Ability to win the confidence of colleagues and office staff that demonstrates a well-functioning department.

Insight and Strategy – A focused sense of strategy, (i.e., possessing the knowledge and sixth sense for how to implement our mutual goals). The ability to set realistic objectives and achieve them.

A Sense of Timing – An intuitive sense of timing and appropriateness in relation to people and projects.

Work Capacity – Sufficient physical and emotional energy to deliver the results necessary to advance our mission.

Self-Starter – Creates ideas and follow through without prodding. (Balanced with judgment and knowing when and how to ask for assistance and counsel).

Enthusiasm – A heartfelt passion for the work we do, which displays optimism – but not overselling and overstating.

Character – A level of impeccable integrity that permeates others.

Passion – The Above Group Vision will be irresistible to the right person. People skills, organizational, and communication abilities must be truly remarkable, this person will be excellent at vision-casting in a manner that inspires others to join with us and develop solid relationships.

Minimum Requirements

The Project Coordinator shall meet the following minimum requirements:

• Associate degree, preferred
• Minimum of 5 years of relevant experience required
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Detail-oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner
• Exceptional communication skills, both oral and written
• Customer-service oriented
• Ability to multi-task and prioritize projects
• Able to complete tasks with minimal supervision
• Typing speed suggested: minimum 60 WPM with 90 percent accuracy
• Pleasant, friendly disposition
• This position is located in Melbourne, FL
• This is a hybrid position