Project Coordinator

Affiliated Engineers, Inc.; Madison (WI); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plan

Performance-based year-end bonus

Flexible work environment

Job summary

Affiliated Engineers, Inc. in Madison seeks a Project Coordinator to help deliver energy-efficient building solutions. You will coordinate with client teams and internal specialists on projects of limited size, scope, and complexity, ensuring timely delivery and high-quality results.

You’ll work in a collaborative environment with mentorship, professional development, and exposure to multi-disciplinary projects across healthcare, science, technology, energy and education sectors.

Qualifications

• Associates degree in related field or equivalent experience required; Bachelor’s degree in related field preferred.
• 1-year experience in a professional office environment.
• Proficiency in Microsoft Office products.
• General understanding of project management preferred.

Responsibilities

• Coordinate and support project activities on small-scale projects.
• Collaborate with internal and client project teams.
• Ensure compliance with AEI policies and standards.
• Contribute to timely, high-quality and efficient project execution.

Skills

Communication skills

Organization & time management

Task prioritization

Team collaboration

Education

Associate degree or related field / equivalent experience

Bachelor’s degree in related field preferred

Tools

Microsoft Office

Job description

Join a Team Where Engineering Excellence Drives Opportunity

At Affiliated Engineers, Inc. (AEI), we bring together expertise and innovation to solve the most complex challenges. Since 1978, we’ve supported mission-driven organizations in designing systems and environments that advance society and improve lives. Today, with more than 1000 professionals across 23 offices, we help shape the future of healthcare, science and technology, energy, education, and other vital sectors.

From elevating patient care in Mayo Clinic’s world-class hospitals to enabling discovery in high-containment laboratories for U.S. agencies and driving environmental progress with Microsoft’s renowned Thermal Energy Center, our work enriches the human experience, safeguards the environment, and pushes the boundaries of possibility.

AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

At AEI, you’ll join a collaborative community where your expertise fuels innovation, your ideas drive progress, and your work helps shape a brighter future.

As a Project Coordinator in our Madison office, you will help us empower our clients to achieve energy-efficient building solutions, save global environments, and create a better, greener future for all.

Why We Need You

In this role, you will be responsible for activities that contribute to timely, high quality and efficient project execution on projects of limited size, scope, and complexity. You will work closely with internal and external (client) project team members to carry out coordination and support duties, in accordance with AEI policies and standards.

Expertise Of Our Most Successful Project Coordinator

• Associates degree in related field or equivalent experience required. Bachelor’s degree in related field preferred.
• 1-year experience in a professional office environment. Previous experience working in the professional services industry is ideal.
• Proficiency in Microsoft Office products.
• General understanding of project management preferred.

Effective Skills To Help You Flourish

• Strong spoken and written communications skills.
• Excellent organization and time management skills.
• Quick technical comprehension and motivation focused on client outcomes.
• Able to effectively prioritize multiple tasks.
• Effective working individually and within team environments.

When You Work Here, You Can Expect

• A flexible, collaborative environment where your well-being matters—because your best work happens when you’re supported.
• Real opportunities to grow—through mentorship, professional development programs, and exposure to high-impact projects across disciplines.
• To collaborate with inspiring teammates who challenge the status quo, foster innovation, and pave the way for future leaders.
• A benefits package that offers health, dental, vision, and retirement, a performance-based year-end bonus, and thoughtful perks tailored to your needs—whether that’s a flexible work environment, wellness resources, or community-focused initiatives, we’ll continue to invest in.

If this dynamic environment and the chance to contribute to transformative projects resonate with your ambitions, we would love to connect with you. Join us and make an impact!

AEI is proud to be an EEO/AA Employer/Vet/Disabled.