Project Coordinator

K2 Electric, Inc.; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading electrical contractor in Phoenix, Arizona is looking for a Project Assistant. In this role, you will support project managers by coordinating project activities, maintaining documents, and leading team meetings. Ideal candidates will have at least 2 years of administrative experience in construction and possess strong communication and organizational skills.

Qualifications

• Excellent communication skills essential.
• Proven organizational and multi-tasking ability.
• Minimum 2 years' experience in relevant field.

Responsibilities

• Coordinate project startup and manage information.
• Assist in maintaining electronic project files.
• Lead project team meetings and coordination.

Skills

Excellent verbal and written communication skills

Organized, multi-tasker

Ability to set priorities

Proficient in Microsoft Office products

Demonstrated success supporting a team

Ability to understand bid documents

Education

Minimum of 2 years’ administrative experience in construction

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Serves as a key communication and process link between the Estimators, Project Managers, Project Engineers, and Field personnel. Assists the Project Managers with daily management, supervision, coordination, and successful completion of the project(s) to meet schedule and cost objectives. Develops, analyzes, and organizes information to promote division efficiency, Assist in preparation of pre-qualification documents.

HIGH PAYOFF ACTIVITES

Initiate and Execute Job Start

• Coordinate with estimating coordinator for project turnover meetings with preconstruction, assists Project Managers with project startup utilizing the project startup check list.
• Set project up in spectrum, assign project #, distribute.
• Secure properly executed subcontract and insurance certificates including OCIP/CCIP, prelims, sales tax-exempt certificates, bond requests, and other documents as required to protect the interest of the company.
• Create job folders and job numbers on the server, set up PlanGrid
• Prepare subcontract for 2 nd tier vendors (obtain insurance).

Track and Manage Information for a Successful Project

• Assist P.E. with maintaining electronic file folders and logs.
• Creates a submittal log based on project specifications and vendors.
• Assist P.E. with generating submittals
• Record data during construction phase including – WIP, Pay applications, Change orders.

Lead Project Team Coordination and Communication

• Actively participate and/or lead pre-con, post-con @ 25,50,75% hours, coordination, subcontractor, scheduling, and other such meetings.
• Coordinate and lead weekly Project Team huddle meeting, prepare meeting agenda, control meeting flow to ensure agenda is followed and time restraints are met, take notes and prepare meeting minutes as directed by the project manager.

Initiate and Execute Job Close Out

• Maintain and track the project close-out process and prepare accurate O&M, as-builts, warranty information, etc. in accordance with the project specifications or customer requests.
• Schedule and coordinate post-con within 4 weeks of substantial comp.
• File/release pre-liens by coordinating with Finance team.
• Set up owner training, include service for warranty tracking.

OTHER TASKS & RESPONSIBILITIES

Other duties as assigned

REQUIRED SKILLS/ABILITIES

• Excellent verbal and written communication skills
• Organized, multi-tasker, team player, problem solver, results-driven, and quality-focused
• Ability to set priorities, take initiative, and work without a lot of supervision
• Must be proficient in using email, database, internet, spreadsheet, and word processing applications: specifically, Microsoft Office products (Word, Excel, PowerPoint, and Windows)
• Demonstrated success supporting a team through complex project execution
• Ability to identify issues and put processes in place to streamline work flow to provide a better experience for both the customer and other team members
• Ability to read and understand bid documents

EDUCATION & EXPERIENCE

• Minimum of 2 years’ experience with administrative experience in a construction, engineering, or contracting organization with project submittals and associated work performed

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

• Prolonged periods sitting at a desk and working on a computer
• Must be able to work in a general office setting as well as on the jobsite
• Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching
• Must be able to lift up to 25 pounds at a time

Equal Opportunity Employer, including disabled and veterans.