Project Coordinator

Commonwealth Associates, Inc.; Jackson (MI); On-site; USD 45,000 - 60,000; Full time

Job summary

Commonwealth Associates, Inc. is seeking a Project Coordinator to support project teams with schedules, budgets, and administrative tasks, ensuring smooth day-to-day operation of the department.

The role includes coordinating proposals, planning updates, monitoring project plans, and preparing reports. It involves assisting with change orders, travel arrangements, and extensive documentation creation and maintenance.

Responsibilities

• Coordinates proposal preparation; gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings; arranges meetings, creates agenda, records, and distributes notes.
• Uses project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.
• Assists in preparing construction packages.
• Maintains project files.
• Provides administrative support for department operations.
• Prepares travel arrangements for professionals within assigned team and processes expense reports for high-volume travel professionals.
• Creates, edits and maintains department and project documentation (Word, Excel, PowerPoint, proposals).
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.

Job description

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.

Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.

Assists in preparing construction packages.

Maintains project files.

Provides administrative support for department operations.

• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.