Project Coordinator

Commonwealth-Associates,-In; Gahanna (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Commonwealth-Associates,-In is seeking a Project Coordinator to support project teams in Ohio by coordinating schedules and budgets and performing essential administrative duties. This role ensures smooth day-to-day operations within the department and helps keep projects on track.

You will gather data for proposals, coordinate meetings, monitor plans and expenditures, and prepare reports for managers. Strong organizational skills and attention to detail are required.

Qualifications

• Associates or better in Business Administration.
• Experience coordinating projects and administrative duties is a plus.

Responsibilities

• Coordinates proposal preparation and gathers data for centralized locations.
• Plans project update meetings with internal teams and clients; creates agendas and distributes notes.
• Uses project scheduling tools to monitor plans, hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and client sign-off tracking.

Skills

Scheduling

Budget tracking

Administrative support

Proposal coordination

Education

Associate's degree in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

Job description

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.

Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.
  Assists in preparing construction packages.
  Maintains project files.
  Provides administrative support for department operations.
• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.

Qualifications

Education

Preferred

Associates or better in Business Administration.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.