Project Coordinator

Commonwealth Associates; Gahanna, Jackson (OH, MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Commonwealth Associates in Ohio seeks a Project Coordinator to support project teams with schedules, budgets and administrative duties, ensuring smooth day-to-day operations of the department.

The role involves coordinating proposals, arranging meetings, monitoring plans and preparing reports, as well as assisting with license applications and travel arrangements.

Qualifications

• Associates or better in Business Administration.

Responsibilities

• Coordinate proposal preparation and gather data for centralized storage.
• Plan project update meetings with internal teams and clients; create agendas and distribute notes.
• Monitor project plans, work hours, budgets and expenditures using scheduling tools.
• Prepare reports and forms for Project Manager review.
• Assist in Change Order development and monitor through client sign-off.
• Provide initial, line-item review for expenses and time; assist in preparing construction packages and maintain project files.
• Arrange travel for professionals and process travel expense reports.
• Create, edit and maintain department and project documentation (Word, spreadsheets, presentations, proposals).
• Prepare purchase requisitions for review and approval by management.
• Assist in preparation of regularly scheduled reports and license applications/renewals.

Education

Associates or better in Business Administration

Job description

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.

Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.
  Assists in preparing construction packages.
  Maintains project files.
  Provides administrative support for department operations.
• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.

Qualifications

Education

Preferred

Associates or better in Business Administration.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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