Project Coordinator

Commonwealth Associates, Inc.; Jackson (MI); Vor Ort; USD 45.000 - 60.000; Vollzeit

Zusammenfassung

Commonwealth Associates, Inc. is seeking a Project Coordinator to support project teams with scheduling, budgeting, and administrative duties. You will help ensure smooth daily operations, maintain project files, and assist with travel arrangements and expense processing.

Responsibilities include coordinating proposal preparation, organizing meetings with clients, and preparing reports for review. Experience in document control and change orders is a plus.

Qualifikationen

• Experience coordinating project schedules and budgets.
• Prepare reports for Project Manager review.
• Assist in Change Order development and client sign-off.
• Maintain project files and document control.
• Support department travel arrangements and expense processing.

Aufgaben

• Coordinates proposal preparation and data gathering.
• Plans project update meetings with clients and internal teams.
• Uses scheduling tools to monitor plans, hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and client sign-off.
• Maintains project files and department documentation.
• Arranges travel and processes expense reports for professionals.
• Prepares purchase requisitions for review by management.
• Assists with PE license applications and renewals.

Kenntnisse

Schedule coordination

Budget monitoring

Administrative support

Data gathering

Meeting facilitation

Tools

Word

Excel

PowerPoint

Jobbeschreibung

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.
Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.

Assists in preparing construction packages.
Maintains project files.
Provides administrative support for department operations.

• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.