Project Coordinator

Jobot; Illinois; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Profit sharing after 1 year

Health, dental, vision insurance

401(k) with company match

PTO and holidays

Career stability and growth

Job summary

Jobot is seeking a Project Coordinator in Willowbrook, IL to manage project billings, client portal administration, and AR workflows under the Senior Project Accountant, coordinating with Project Managers and clients to ensure timely, accurate invoicing.

Ideal candidates have 2–4+ years of construction billing or AR experience, with AIA G702/G703 knowledge, lien waivers, change orders, and T&M billing; proficiency with Textura or Ariba, and construction accounting tools such as Penta,

Qualifications

• 2–4+ years of hands-on project billing or AR experience in construction or specialty subcontracting.
• Knowledge of AIA Billing (G702/G703), lien waivers, change orders, and T&M billings.
• Experience with construction accounting systems and web-billing portals (Textura, Ariba).
• Strong communication and organizational skills when interfacing with clients and project managers.

Responsibilities

• Prepare, process, and submit monthly progress billings across accounts receivable and web-billing platforms.
• Generate and review AIA billing documents and lien waivers.
• Process change orders, manage T&M billings, and track retainage.
• Interface with Project Managers and clients to resolve billing discrepancies and ensure contract compliance.
• Collect lien waivers and supporting documentation from subcontractors as needed.

Skills

AR billing

Attention to detail

Communication

Organizational skills

Tools

Textura

Ariba

Penta

Sage

Viewpoint

Excel

Job description

Job Title: Project Coordinator

Location: Willowbrook, IL (Greater Chicago Area)

Industry: Construction (Specialty Contracting / Infrastructure)

Salary: $60,000 - $70,000 per year

Contract: Full-time, direct-hire position

A bit about us

We are a premier specialty and utility contractor seeking a Project Coordinate to manage specialized project billings, client portal administration, and receivable workflows across active operations. Working under the supervision of the Senior Project Accountant, you will collaborate closely with Project Managers and clients to ensure timely and accurate billing.

Benefits

• Eligible for annual profit sharing after 1 year
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company matching
• Paid Time Off (PTO) and paid holidays
• Career stability and growth within a prominent regional contractor

Key Responsibilities

• Project Billing & Portal Uploads: Prepare, process, and submit monthly progress billings across standard accounts receivable and electronic web-billing platforms (Textura, Ariba, etc.).
• AIA Documentation & Compliance: Generate and review AIA billing documents (G702/G703 schedules of values), sworn statements, and conditional/unconditional lien waivers.
• Change Orders & T&M: Process project change orders, manage Time & Materials (T&M) billings, and track project retainage.
• Cross-Functional Communication: Interface directly with Project Managers and clients to resolve billing discrepancies, track payment statuses, and ensure contract compliance.
• Subcontractor Coordination: Request and collect required lien waivers and supporting billing documentation from subcontractors upon project requests.

Qualifications & Experience

• Experience: 2–4+ years of hands-on project billing or AR experience within the construction or specialty subcontracting industry.
• Core Technical Skills: Proven experience with AIA Billing (G702/G703), Lien Waiver processes, Change Orders, and T&M billings from day one.
• Software Proficiency: Hands-on experience with construction accounting systems (Penta experience is a major plus, Sage/Viewpoint/Foundation also welcome), Microsoft Excel, and web-billing portals such as Textura or Ariba.
• Communication: Excellent organizational skills, strong attention to detail, and clear verbal/written communication when interfacing with clients and project managers.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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