Project Coordinator

Jobot; Cincinnati (OH); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Onsite in Cincinnati

Job summary

Jobot is seeking an experienced Project Coordinator to support financial operations for our construction and infrastructure client in the Cincinnati, Ohio area. You will oversee project billing, contract administration, and project cost tracking from award through completion.

Key responsibilities include preparing invoices, reviewing field reports, monitoring costs and profitability, and coordinating with operations and project managers to resolve billing issues.

Qualifications

• 3+ years of Construction or Project Coordinator experience.
• Experience in construction, infrastructure, roadway, or specialty contracting environments.
• Proficient in project billing and job costing.
• Experience with contract administration and project financial reporting.
• Experience using Deltek ComputerEase and advanced Excel skills.

Responsibilities

• Manage project billing across multiple construction service divisions.
• Prepare and submit accurate customer invoices in accordance with contract requirements.
• Review daily field reports, work orders, tickets, and supporting documentation for billing accuracy.
• Monitor project costs, committed costs, change orders, retainage, and overall project profitability.
• Coordinate with operations and project managers to resolve billing discrepancies and job cost issues.
• Assist with month-end close activities related to project accounting.
• Maintain organized electronic project files and financial documentation.
• Review contracts, purchase orders, subcontract agreements, and customer requirements.
• Track insurance compliance, lien waivers, subcontractor documentation, and project closeout requirements.
• Maintain accurate project setup and financial information within the ERP system.
• Support change order administration and contract modifications.
• Partner with leadership to improve project reporting and financial visibility.
• Identify opportunities to improve accounting, billing, and contract administration processes.
• Assist with audits and financial reporting requests.

Skills

Project coordination

Communication

Multi-project management

Organizational skills

Tools

Deltek ComputerEase

Microsoft Excel

Job description

Job Details

Project Coordinator + Construction Accounting + Project Billing + Deltek ComputerEase + Job Costing + Cincinnati, OH

Salary: $80,000 - $100,000 per year

This Jobot Job is hosted by: Scott Dennis

A bit about us:

Our client is seeking an experienced Project Coordinator to support the financial operations of a growing construction and infrastructure services organization. This individual will oversee project billing, contract administration, project financial tracking, and customer invoicing across multiple business divisions. Working closely with Operations, Estimating, Payroll, Billing, and Executive Leadership, this position ensures projects are accurately established, billed, and financially monitored from contract award through project completion.

Why join us?

• Join a growing company with strong long-term stability.
• Play a critical role in the financial success of high-impact infrastructure projects.
• Work closely with executive leadership and operations to influence business decisions.
• Enjoy a collaborative, team-oriented culture where your expertise is valued.
• Be part of projects that directly improve roadway safety throughout the region.
• Opportunity to streamline processes and help build scalable accounting operations.
• Competitive compensation, benefits, and opportunities for professional growth.

Responsibilities

• Manage project billing across multiple construction service divisions.
• Prepare and submit accurate customer invoices in accordance with contract requirements.
• Review daily field reports, work orders, tickets, and supporting documentation for billing accuracy.
• Monitor project costs, committed costs, change orders, retainage, and overall project profitability.
• Coordinate with operations and project managers to resolve billing discrepancies and job cost issues.
• Assist with month-end close activities related to project accounting.
• Maintain organized electronic project files and financial documentation.
• Review contracts, purchase orders, subcontract agreements, and customer requirements.
• Track insurance compliance, lien waivers, subcontractor documentation, and project closeout requirements.
• Maintain accurate project setup and financial information within the ERP system.
• Support change order administration and contract modifications.
• Partner with leadership to improve project reporting and financial visibility.
• Identify opportunities to improve accounting, billing, and contract administration processes.
• Assist with audits and financial reporting requests.

Qualifications

Required

• 3+ years of Construction or Project Coordinator experience.
• Experience within construction, infrastructure, roadway, or specialty contracting environments.
• Project billing
• Job costing
• Contract administration
• Project financial reporting
• Experience using Deltek ComputerEase.
• Advanced Microsoft Excel skills.
• Excellent organizational and communication abilities.
• Ability to manage multiple projects simultaneously.

Preferred

• Union or prevailing wage experience.
• Heavy civil, roadway, pavement marking, or traffic control experience.
• Experience with subcontract management.
• Knowledge of WIP reporting and project lifecycle accounting.

Work Environment

• Full-time
• Onsite
• Cincinnati, Ohio area
• Collaborative office supporting field operations and executive leadership

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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