Project Manager

Avalere Health Group; United States; Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working practices

Private medical insurance

Company pension/retirement plan

Personalized learning and training

Employee wellbeing initiatives

Compelling time-off policy

Job summary

Avalere Health Group is seeking a Project Manager to lead execution of pharmaceutical campaigns. You will develop project plans, manage scopes, timelines, budgets, and staffing across multiple accounts. The role requires proactive risk management and clear stakeholder communication.

Collaborate with internal teams to ensure assets and approvals are delivered on time. You will monitor progress, report status, and drive process improvements while maintaining high-quality standards.

Qualifications

• 2-5 years project or account management experience in Pharma agency environment.
• Must have an enthusiastic desire to continuously learn, evolve and innovate.

Responsibilities

• Lead the execution of projects from inception to completion, including creating the project plan and scope of work.
• Manage timelines, budgets, resources, and risk; maintain daily communications with the team.
• Schedule kickoff and status meetings; coordinate with client and internal teams on requirements and approvals.
• Track finances, prepare reports, and escalate issues to keep projects on time and within budget.
• Identify out-of-scope activities and drive process improvements across teams.

Skills

Project management

Budget management

Communication skills

Education

Bachelor's degree

Tools

Workfront

Jira

Job description

• The Project Manager leads the execution of projects. This individual is responsible for the creation of the project plan based on information provided in the strategy and the determination of job level
• He or she owns the process inception to completion, including participation in budget determination, creation of project schedule, managing resources for deliverables, raising red flags as issues arise and ensuring adherence to the approval process
• Responsible for the creation of Scope of Work (“SOW”)
• Collaborates with all agency teams to establish effective project plans, staff plans, forecast upcoming work and allocate resources
• Manages effective, efficient workflow of all projects on assigned accounts
• Develops timelines and advises on estimates; manages projects to remain on time and budget; flags timing and budget concerns to course correct
• Schedule and lead project kick-off meeting (as it relates to schedule, job level, folder structure and location, SOW, creative assets, etc.)
• Work with internal team to define program requirements and system specifications. Work with client on as-needed basis
• Initiate and conduct formal internal review meetings to secure creative approvals
• Initiate and conduct formal team status meetings, document risks and issues for internal purposes
• Maintain daily communications with team members on all projects
• Work closely with the team to determine and understand daily project status
• Ensure that issues and risks are anticipated, identified and properly escalated and resolved. Seek final resolution on all issues so projects do not stall or fall out of scope without warning
• Conduct internal copy/layout reviews with core team and ensure all assets are routed internally, with specific attention to required creative and proofreading approvals
• Ensure adequate amount of time, whenever possible, for the routing and review of materials
• Facilitate presentations and review of final asset with client and provide recommendations pertaining to budget, timing, production, etc
• Identify out-of-scope activities
• Manage the financial tracking process for the project (create job status report, attend accounting meetings, maintain the estimate by reallocating hours as necessary, flag overages, identify delays that may affect budget, etc.)
• Takes ownership of and enforces agency processes by providing meaningful feedback to all teams
• Analyzes and recommends process improvements to enhance efficiency, including systems and/or software recommendations
• Tactful, yet assertive communication style; able to foster positive relationships with agency teams
• Provides meaningful performance input for other employees in all departments
• Maintains a high level attention to detail
• Maintains a professional and positive attitude
• Seeks out additional opportunities to expand experience and cultivate expertise
• Performs other duties as assigned

Benefits

• The tools, skills, and support you need to think differently and to solve healthcare's most complex challenges
• Career Experience team, whose mission is to provide every employee with a purpose-driven career
• Personalized learning and training
• Flexible working practices
• Company pension/retirement plan
• Private medical insurance
• Employee wellbeing initiatives
• Compelling time-off policy
• Hubs across North America, Europe, and Asia, geared toward collaborating, training, socializing, and coming together as a global organization

Requirements

• Experience with timeline development and budget management required
• Must have an enthusiastic desire to continuously learn, evolve and innovate
• Workfront and Jira experience required
• Must be self-motivated, professional, detail-oriented and possess excellent communication skills
• Ability to establish and build productive relationships with diverse personalities
• PC, MS Office Suite software experience required
• Comfortable working under pressure within tight deadlines while maintaining a positive attitude
• 2-5 years project or account management experience in Pharma agency environment
• Bachelor's Degree required