Project Coordinator

Persons Services Corp; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Persons Services Corp is seeking a highly organized Project Coordinator for the Houston Infrastructure Group to support project teams from initiation through closeout. The role emphasizes contract administration, compliance, and pay application processing within a collaborative environment.

The ideal candidate will manage contracts, pay applications, lien waivers, and project documentation, while maintaining Procore project directories and coordinating onboarding for new projects.

Qualifications

• Active Notary Public commission in the State of Texas or ability to obtain promptly after hire.
• Experience with construction contracts, subcontracts, lien waivers, and pay applications.
• Proficiency in Microsoft Office Suite, Bluebeam, and Procore or similar PM software.
• Strong organizational skills with ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to project managers, superintendents, and field personnel throughout the project lifecycle.
• Review, draft, and route prime contracts, subcontracts, purchase orders, and amendments for internal approval.
• Prepare, review, and process monthly pay applications with backup documentation.
• Maintain organized contract/compliance files, including insurance certificates, bonds, and lien waivers.
• Coordinate the issuance, notarization, and tracking of lien waivers tied to pay applications.
• Monitor subcontractor insurance and bonding compliance and obtain missing documentation.
• Maintain project documentation (change orders, submittals, RFIs, meeting minutes).
• Create and manage Procore accounts for new projects and maintain project directories.
• Support new project initiation, including job setup and procurement coordination; assist with closeout tasks.
• Schedule and organize meetings, prepare agendas, and document detailed meeting minutes.
• Manage general office operations for the Houston Infrastructure Group location.
• Maintain relationships with clients, vendors, suppliers, and subcontractors.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Independent work

Team collaboration

Tools

Microsoft Office

Bluebeam

Procore

Job description

Project Coordinator - Infrastructure Group

Location: Houston, TX

Build Legacy. Lead with Integrity. Grow with Purpose.

We are seeking a highly organized Project Coordinator with exceptional attention to detail to serve as the operational backbone of our Houston Infrastructure Group. This is a unique opportunity for a detail-oriented, process-driven professional to support project teams and office operations while owning contract administration, compliance, and pay application processing from project initiation through closeout.

Persons Services is a dynamic and rapidly expanding construction firm, proudly operating across the United States and the Caribbean. Our award-winning team is consistently recognized for excellence, including ENR Top Contractor rankings, multiple consecutive years on the INC 5000 list, and numerous industry accolades.

At Persons Services, we believe in hiring "A Players" who lead with integrity and align with our Core Values. Our team thrives on collaboration, innovation, and the pursuit of excellence.

Key Responsibilities

• Provide comprehensive administrative support to project managers, superintendents, and field personnel throughout the project lifecycle
• Review, draft, and route prime contracts, subcontracts, purchase orders, and amendments for internal approval and execution
• Prepare, review, and process monthly pay applications, including backup documentation, schedules of values, and owner/subcontractor submissions
• Maintain organized contract and compliance files, including insurance certificates, bonds, and lien waivers
• Coordinate the issuance, notarization, and tracking of lien waivers tied to pay applications
• Monitor subcontractor insurance and bonding compliance, following up to obtain missing or updated documentation
• Maintain accurate and organized project documentation, including change orders, submittals, RFIs, and meeting minutes
• Create and manage Procore accounts for new projects, including uploading drawings, specifications, budgets, and maintaining project directories
• Support new project initiation, including job setup, folder creation, and procurement coordination; assist with closeout including as-builts and warranty compilation
• Schedule and organize meetings, prepare agendas, and document detailed meeting minutes
• Manage general office operations for the Houston Infrastructure Group location, including supplies, vendors, and front-office support
• Maintain positive relationships with clients, vendors, suppliers, and subcontractors, addressing issues promptly and professionally

Ideal Candidate Profile

• Background working in the construction industry with an understanding of processes and terminology; heavy civil or underground utilities experience a plus
• Active Notary Public commission in the State of Texas required (or ability to obtain promptly upon hire)
• Working knowledge of construction contracts, subcontract agreements, lien waivers, and pay application processes
• Proficient in Microsoft Office Suite, Bluebeam, and Procore or similar project management software
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
• Exceptional attention to detail with a commitment to accuracy and thoroughness in documentation
• Excellent written and verbal communication abilities with professional stakeholder interaction
• Ability to work independently with minimal supervision while collaborating effectively in a team environment
• Someone who embodies our Core Values and sets the standard for excellence

What We Offer

• High-impact role with significant contribution to project success, contract compliance, and office operations
• Competitive compensation and comprehensive benefits package
• Professional development and career advancement opportunities within a rapidly growing organization
• Collaborative environment with industry-leading professionals and cutting-edge technology
• A culture that values character, purpose, and innovation
• A place on a team that's shaping the future of infrastructure construction

Our Core Values

We show GRIT in our unwavering determination to get the job done with GRATITUDE driving us. We strive for PROFOUND AUTHENTICITY to uphold core values and foster meaningful connections. We practice TRANSPARENT COMMUNICATION as the foundation of our relationships. We stay EXCITED AND CURIOUS to seek better solutions. We work as ONE TEAM with our partners to execute, aiming to create RAVING FANS.

If you're a detail-oriented, dependable professional ready to make your mark with a fast-growing industry leader, we want to hear from you.