Project Coordinator

Persons Services Corporation; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Professional development opportunities

Job summary

Persons Services Corporation in Houston seeks a highly organized Project Coordinator to serve as the operational backbone of the Houston Infrastructure Group. You will own contract administration, compliance, and pay application processing from project initiation through closeout.

The ideal candidate will have construction administration experience, be a Texas Notary, and be proficient with Procore or similar PM software, Microsoft Office, and Bluebeam.

Qualifications

• Experience in construction administration and contracts.
• Active Notary Public commission in Texas or ability to obtain promptly upon hire.
• Proficiency in contract administration, pay applications, and lien waivers.
• Procore or similar project management software proficiency.
• Strong organizational skills and attention to detail in documentation.

Responsibilities

• Provide comprehensive administrative support to project managers and field personnel.
• Review, draft, and route prime contracts, subcontracts, purchase orders, and amendments for approval.
• Prepare, review, and process monthly pay applications with necessary backups.
• Maintain organized contract and compliance files including liens and certificates.
• Create and manage Procore accounts for new projects and maintain project directories.
• Schedule meetings, prepare agendas, and document detailed minutes.

Skills

Organization

Communication

Multitasking

Detail-oriented

Education

Notary Public commission (Texas)

Tools

Procore

Bluebeam

Microsoft Office

Job description

Location: Houston, TX

Build Legacy. Lead with Integrity. Grow with Purpose.

We are seeking a highly organized Project Coordinator with exceptional attention to detail to serve as the operational backbone of our Houston Infrastructure Group. This is a unique opportunity for a detail-oriented, process-driven professional to support project teams and office operations while owning contract administration, compliance, and pay application processing from project initiation through closeout.

Persons Services is a dynamic and rapidly expanding construction firm, proudly operating across the United States and the Caribbean. Our award-winning team is consistently recognized for excellence, including ENR Top Contractor rankings, multiple consecutive years on the INC 5000 list, and numerous industry accolades.

At Persons Services, we believe in hiring "A Players" who lead with integrity and align with our Core Values. Our team thrives on collaboration, innovation, and the pursuit of excellence.

Key Responsibilities

• Provide comprehensive administrative support to project managers, superintendents, and field personnel throughout the project lifecycle
• Review, draft, and route prime contracts, subcontracts, purchase orders, and amendments for internal approval and execution
• Prepare, review, and process monthly pay applications, including backup documentation, schedules of values, and owner/subcontractor submissions
• Maintain organized contract and compliance files, including insurance certificates, bonds, and lien waivers
• Coordinate the issuance, notarization, and tracking of lien waivers tied to pay applications
• Monitor subcontractor insurance and bonding compliance, following up to obtain missing or updated documentation
• Maintain accurate and organized project documentation, including change orders, submittals, RFIs, and meeting minutes
• Create and manage Procore accounts for new projects, including uploading drawings, specifications, budgets, and maintaining project directories
• Support new project initiation, including job set-up, folder creation, and procurement coordination; assist with closeout including as-builts and warranty compilation
• Schedule and organize meetings, prepare agendas, and document detailed meeting minutes
• Manage general office operations for the Houston Infrastructure Group location, including supplies, vendors, and front-office support
• Maintain positive relationships with clients, vendors, suppliers, and subcontractors, addressing issues promptly and professionally

Ideal Candidate Profile

• Background working in the construction industry with an understanding of processes and terminology; heavy civil or underground utilities experience a plus
• Active Notary Public commission in the State of Texas required (or ability to obtain promptly upon hire)
• Working knowledge of construction contracts, subcontract agreements, lien waivers, and pay application processes
• Proficient in Microsoft Office Suite, Bluebeam, and Procore or similar project management software
• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
• Exceptional attention to detail with a commitment to accuracy and thoroughness in documentation
• Excellent written and verbal communication abilities with professional stakeholder interaction
• Ability to work independently with minimal supervision while collaborating effectively in a team environment
• Someone who embodies our Core Values and sets the standard for excellence

What We Offer

• High-impact role with significant contribution to project success, contract compliance, and office operations
• Competitive compensation and comprehensive benefits package
• Professional development and career advancement opportunities within a rapidly growing organization
• Collaborative environment with industry-leading professionals and cutting-edge technology
• A culture that values character, purpose, and innovation
• A place on a team that’s shaping the future of infrastructure construction

Our Core Values

We show GRIT in our unwavering determination to get the job done with GRATITUDE driving us. We strive for PROFOUND AUTHENTICITY to uphold core values and foster meaningful connections. We practice TRANSPARENT COMMUNICATION as the foundation of our relationships. We stay EXCITED AND CURIOUS to seek better solutions. We work as ONE TEAM with our partners to execute, aiming to create RAVING FANS.

If you're a detail-oriented, dependable professional ready to make your mark with a fast-growing industry leader, we want to hear from you.