Infrastructure Project Coordinator: Contracts & Pay Apps

Persons Services Corp; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Persons Services Corp is seeking a highly organized Project Coordinator for the Houston Infrastructure Group to support project teams from initiation through closeout. The role emphasizes contract administration, compliance, and pay application processing within a collaborative environment.

The ideal candidate will manage contracts, pay applications, lien waivers, and project documentation, while maintaining Procore project directories and coordinating onboarding for new projects.

Qualifications

• Active Notary Public commission in the State of Texas or ability to obtain promptly after hire.
• Experience with construction contracts, subcontracts, lien waivers, and pay applications.
• Proficiency in Microsoft Office Suite, Bluebeam, and Procore or similar PM software.
• Strong organizational skills with ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to project managers, superintendents, and field personnel throughout the project lifecycle.
• Review, draft, and route prime contracts, subcontracts, purchase orders, and amendments for internal approval.
• Prepare, review, and process monthly pay applications with backup documentation.
• Maintain organized contract/compliance files, including insurance certificates, bonds, and lien waivers.
• Coordinate the issuance, notarization, and tracking of lien waivers tied to pay applications.
• Monitor subcontractor insurance and bonding compliance and obtain missing documentation.
• Maintain project documentation (change orders, submittals, RFIs, meeting minutes).
• Create and manage Procore accounts for new projects and maintain project directories.
• Support new project initiation, including job setup and procurement coordination; assist with closeout tasks.
• Schedule and organize meetings, prepare agendas, and document detailed meeting minutes.
• Manage general office operations for the Houston Infrastructure Group location.
• Maintain relationships with clients, vendors, suppliers, and subcontractors.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Multitasking

Independent work

Team collaboration

Tools

Microsoft Office

Bluebeam

Procore

Job description

Persons Services Corp is seeking a highly organized Project Coordinator for the Houston Infrastructure Group to support project teams from initiation through closeout. The role emphasizes contract administration, compliance, and pay application processing within a collaborative environment.

The ideal candidate will manage contracts, pay applications, lien waivers, and project documentation, while maintaining Procore project directories and coordinating onboarding for new projects.