Project Coordinator

Gainey's Concrete Products; Holden (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Gainey's Concrete Products seeks a Project Coordinator to manage the job order process from PO receipt to product delivery to the job site. You will act as a liaison between the company, customers, and vendors, coordinating tasks, submittals, and shop drawings.

You will enter POs into Titan Precast Management Software, coordinate material sourcing, and conduct risk assessments to mitigate issues. Strong communication and data-entry accuracy are essential for successful project outcomes.

Qualifications

• Experience in coordinating projects from start to finish.
• Ability to analyze costs and manage budgets for projects.
• Excellent written and verbal communication with internal teams, customers, and vendors.
• Comfort working with shop drawings and submittal packages; familiarity with industry software.
• High accuracy in data entry and documentation; strong order processing skills.
• Proactive risk assessment and mitigation recommendations for projects.
• Ability to manage multiple projects simultaneously and delegate tasks.
• Customer-focused approach with responsiveness to client needs.
• Experience supporting sales/marketing with product knowledge and materials.

Responsibilities

• Manage the project lifecycle from PO receipt to product delivery at the job site.
• Outline project tasks and delegate responsibilities to team members.
• Conduct cost analyses and estimate project costs.
• Maximize project profitability to support company objectives.
• Prepare submittal packages and shop drawings per schedules.
• Enter POs/contracts into Titan Precast Management Software.
• Coordinate material ordering and verify pricing/availability for timely delivery.
• Conduct risk assessments and report risks with mitigation recommendations.
• Address questions and concerns from customers throughout the project.
• Oversee production and delivery on behalf of the customer.
• Collaborate with internal departments to meet timelines and expectations.
• Maintain HubSpot CRM data and related records.

Skills

Project management

Cost analysis

Communication

Shop drawings

Data entry

Risk assessment

Time management

Customer liaison

HubSpot CRM

Titan Precast

Education

High school diploma

Business Administration / Construction Mgmt

Tools

HubSpot CRM

Titan Precast Management Software

Job description

Project Coordinator

Job Summary

The Project Coordinator will manage the job order process from the point of receiving a purchase order to the delivery of the product to the job site. He/She acts as a liaison between the company, customers, and vendors.

Duties/Responsibilities

• Manages the project lifecycle by completing associated tasks on time, to specifications, and with accuracy and efficiency.
• Outlines the tasks involved in the project and delegates tasks as needed.
• Conducts cost analysis, estimating expected costs for the project.
• Maximizes profit for each project helping the sales department reach company objectives.
• Completes the submittal package and shop drawings to the determined schedules and the needs of our customers and production department.
• Enter PO or contracts into Titan Precast Management Software
• Coordinate the ordering of all material and research pricing and availability for the project ensuring accuracy and delivery time.
• Conducts risk assessments; reports identified risks to management; provides recommendations for mitigation of risk (including termination of the project if appropriate).
• Addresses questions, concerns, and/or complaints throughout the project.
• Oversees production and delivery on behalf of the customer.
• Communicates and collaborates with internal departments to ensure projects, timelines, and customer expectations are met.
• Maintains the HubSpot CRM database.
• Performs other related duties as assigned.

Required Skills/Abilities

• Proven ability to manage multiple projects simultaneously, ensuring timely delivery and adherence to specifications
• Strong skills in cost analysis, budgeting, and risk assessment to support profitability and strategic decision-making
• Excellent verbal and written communication skills; able to liaise effectively with internal teams, vendors, and customers
• Comfortable working with shop drawings, submittal packages, and industry-specific software tools
• High level of accuracy in data entry, documentation, and order processing
• Ability to anticipate challenges, resolve issues proactively, and recommend improvements
• Strong time management and task delegation abilities to keep projects on track
• Responsive to client needs, with a commitment to delivering high‑quality service
• Experience supporting sales and marketing teams with product knowledge and training materials

Education and Experience

• High school diploma or equivalent required
• Experience in project coordination, construction, manufacturing, or related industry
• Degree, Technical or Vocational training in Business Administration, Construction Management, Engineering, or a related field preferred
• Experience with CRM systems (e.g., HubSpot) and project management software (e.g., Titan Precast Management Software) is highly desirable

Physical Requirements

• This is a largely sedentary role with frequent requirements to stand and walk.
• Occasionally required to stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include vision, distant vision, and color vision. Depth perception and ability to adjust focus.

EEO Statement

Gainey's is an equal‑opportunity employer. Gainey's does not tolerate discriminating based on race, national origin, color, religion, sex, sexual orientation, disability, age, veteran status, genetic information, or any other characteristics protected by law. Equal opportunities are extended to all terms and conditions and privileges of employment as well as the use of all company facilities participating in all company-sponsored activities and employment actions such as promotions, compensation, benefits, and terminating employment.

Must be able to complete a 7‑year background check. We also conduct pre‑employment drug testing. Any job offer will be based on the results of background and drug testing.