Project Coordinator

hntb; Hartford (CT); On-site; USD 39,000 - 58,000; Full time

Job summary

HNTB is seeking to add a detail-oriented project coordinator to support technical staff on major infrastructure projects in Connecticut. You will track deliverables, organize documents, prepare reports and minutes, and assist with QA/QC documentation throughout the project lifecycle.

Ideal candidates have a Bachelor's degree or equivalent experience and strong Excel/Microsoft Office skills, with familiarity in scheduling and document management.

Qualifications

• Bachelor's Degree, or
• Associate's degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares reports for clients or stakeholders, including evaluation scores and deliverable tracking of submittals and reviews.
• Assists in management, maintenance, and distribution of project schedules in applicable software.
• Monitors, files large amounts of project documentation and coordinates distribution to internal/external stakeholders.
• Supports QA/QC documentation and maintenance of project filing structure.
• Coordinates project meetings including scheduling, materials, minutes, and documentation.

Skills

Excel

Microsoft Office

Project coordination

Education

Bachelor's Degree

Associate's degree with 2 years of relevant experience

Tools

BST

Scheduling Software

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

What You'll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You'll Need:

• Bachelor's Degree, or
• Associate's degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

What You'll Bring:

• Excel and Microsoft Office Skills
• Design and Construction Project Understanding
• Document Managment

What We Prefer:

• Knowledge of BST
• Scheduling Software

Additional Information

Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.

Locations: Rocky Hill, CT (Hartford)

The approximate pay range for Connecticut is $27.97 - $41.96. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.