Project Coordinator

HNTB Corporation; Rocky Hill (CT); On-site; USD 58,000 - 87,000; Full time

Benefits offered by this job

HNTB Total Rewards

Job summary

HNTB Corporation in Rocky Hill, CT is seeking a project coordination support professional. You will assist technical staff with coordination, tracking deliverables, document management, and report preparation across various project teams.

The role involves planning and coordinating meetings, maintaining schedules, and supporting QA/QC processes throughout the project lifecycle, including railroad and highway projects in the Rocky Hill area.

Qualifications

• Bachelor’s or Associate’s degree with relevant experience or 4 years of related experience in lieu of education.
• Strong Excel and MS Office skills; ability to manage documents and schedules.
• Understanding of design and construction project processes.

Responsibilities

• Prepares and maintains project plans, tracks progress, and prepares client reports.
• Monitors project timelines and communicates updates to the team.
• Maintains project schedules and large volumes of documents.
• Coordinates meetings, creates materials, and distributes minutes.
• Assists with QA/QC documentation and filing structures.
• Supports administration across the project lifecycle from planning to closeout.

Skills

Excel & MS Office

Design & Construction

Document Management

Education

Bachelor’s Degree or Associate’s with 2 years of relevant experience

4 years of relevant experience in lieu of education

Tools

BST Scheduling Software

Job description

What We're Looking For at HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases. This opportunity will join the team and be able to help with various project tasks and get involved with one of the many projects the Rocky Hill office is working on from Railroad to Highway projects.

What You’ll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews.
• Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation.
• Uploads and downloads deliverable documents to and from client systems.
• Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
• Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You’ll Need:

• Bachelor’s Degree, or Associate’s degree and 2 years of relevant experience, or In lieu of education, 4 years of relevant experience

What You'll Bring:

• Excel and Microsoft Office Skills
• Design and Construction Project Understanding
• Document Management

What We Prefer:

• Knowledge of BST Scheduling Software

Benefits information: HNTB Total Rewards.

Locations: Rocky Hill, CT (Hartford).

The approximate pay range for Connecticut is $27.97 - $41.96. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer. HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization. In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required.

HNTB participates in E-Verify. Know your rights: Right to Work