Project Coordinator

HNTB; Hartford (AL); On-site; USD 39,000 - 58,000; Full time

Job summary

HNTB is seeking a detail-oriented project coordinator to support technical staff on infrastructure projects. You will help track deliverables, schedules, QA/QC documentation, and meeting minutes while coordinating with internal and external stakeholders.

The role emphasizes organizational skills, proficiency with Excel and MS Office, and the ability to manage multiple tasks across project lifecycles from planning to closeout. Rocky Hill, CT office location; visa sponsorship not available.

Qualifications

• Bachelor’s Degree, or
• Associate’s degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

Responsibilities

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

Skills

Excel

MS Office

Design and Construction

Document Management

Education

Bachelor’s Degree

Associate’s degree

4 years of relevant experience in lieu of education

Tools

Scheduling Software

Document Management Systems

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

This opportunity entails supporting technical staff by performing a variety of project-related coordination, tracking, and administrative duties such as tracking client deliverables and evaluation scores, maintaining schedules, organizing documents and documents requests, and technical editing and preparation of reports and minutes. Coordinates tasks and provides professional project management support to one or more project teams in assigned discipline. Assists with administrative project functions throughout the project lifecycle from discovery and planning to delivery and close out phases.

This opportunity will join the team and be able to help with various project tasks and get involved with one of the many projects the Rocky Hill office is working on from Railroad to Highway projects.

What You’ll Do:

• Prepares and maintains project plans, tracks project progress, and prepares reports for clients or project stakeholders including evaluation scores, and deliverable tracking of submittals and reviews. Monitors and evaluates project timeline and activity and delivers updates to protect team.
• Assists in the management, maintenance, and distribution of project schedules in applicable software.
• Monitors, tracks, and files large amounts of project documentation. Uploads and downloads deliverable documents to and from client systems. Copies and/or scans project-related documents and coordinates the distribution to internal and external stakeholders.
• Supports the project and/or office quality plan and quality management system by documenting the performance of management and quality control reviews. Generates and updates the relevant QA/QC documentation and assists with the development and maintenance of the project filing structure.
• Coordinates project meetings including calendar scheduling, preparing or creating materials, publishing minutes, and maintaining documentation.
• Communicates basic issues, problems, or additional information to project managers and project stakeholders.
• Performs other duties as assigned.

What You’ll Need:

• Bachelor’s Degree, or
• Associate’s degree and 2 years of relevant experience, or
• In lieu of education, 4 years of relevant experience

What You'll Bring:

• Excel and Microsoft Office Skills
• Design and Construction Project Understanding
• Document Managment

What We Prefer:

• Knowledge of BST
• Scheduling Software

Visa Sponsorship

Visa sponsorship is not available for this position.

Locations:

Rocky Hill, CT (Hartford)

The approximate pay range for Connecticut is $27.97 - $41.96. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.