Project Coordinator

Kids for the Future; Grand Rapids (MI); On-site; USD 48,000 - 78,000; Full time

Job summary

TGW Systems Inc. in Grand Rapids, MI seeks a full-time Project Support Specialist to set up and maintain projects, manage documentation, and support governance and reporting. The role focuses on cross-functional collaboration across PMs and stakeholders.

You will work with Jira, Navision, SAP, and data reporting tools such as Power BI. Four to six years in project support is expected, with up to 20% travel.

Qualifications

• Associate or Bachelor's degree in Business Administration or related field, or equivalent experience.
• Four to six years in a project support or administrative role supporting project managers.
• Travel up to 20% of travel as required

Responsibilities

• Set up and maintain projects in business systems and tools (e.g., Jira), including project structures and task tracking.
• Create, organize, and manage centralized project documentation to ensure accuracy, accessibility, and version control.
• Support development, maintenance, and coordination of project documentation aligned with methodologies, timelines, and stage gate requirements.
• Administer stage gate processes, including preparing, tracking, and maintaining required documentation and approvals.
• Prepare and distribute project reports, dashboards, and trackers to support project visibility and decision-making.
• Support project financial tracking, including budgets, forecasts, actuals, and reconciliation with Finance.
• Manage procurement processes, including raising and tracking Purchase Orders in Navision and validating supplier invoices.
• Monitor and report on project risks, issues, opportunities, and action items, ensuring timely follow-up and resolution.
• Coordinate project communications and meetings, including agendas, minutes, action tracking, and stakeholder updates.
• Support project governance, systems usage, audits, and continuous improvement of processes, tools, and reporting capabilities.
• Perform other duties as required.

Skills

MS Office Suite

Jira

Power BI

Navision

Data analysis

Stakeholder management

Organizational skills

Education

Bachelor's degree in Business Administration or related field

Tools

Jira

Navision

SAP

SQL

Power BI

Job description

• Location 3001 ORCHARD VISTA DR SE,STE 300,Grand Rapids, MI, 49546-7094,United States
• Employee Type FT Non-Exempt
• Travel 20%

Description

DUTIES AND RESPONSIBILITIES

• Set up and maintain projects in business systems and tools (e.g., Jira), including project structures and task tracking.
• Create, organize, and manage centralized project documentation to ensure accuracy, accessibility, and version control.
• Support development, maintenance, and coordination of project documentation aligned with methodologies, timelines, and stage gate requirements.
• Administer stage gate processes, including preparing, tracking, and maintaining required documentation and approvals.
• Prepare and distribute project reports, dashboards, and trackers to support project visibility and decision-making.
• Support project financial tracking, including budgets, forecasts, actuals, and reconciliation with Finance.
• Manage procurement processes, including raising and tracking Purchase Orders in Navision and validating supplier invoices.
• Monitor and report on project risks, issues, opportunities, and action items, ensuring timely follow-up and resolution.
• Coordinate project communications and meetings, including agendas, minutes, action tracking, and stakeholder updates.
• Support project governance, systems usage, audits, and continuous improvement of processes, tools, and reporting capabilities.
• Perform other duties as required.

Requirements

Education: Associate or Bachelor's degree in Business Administration or related field, or equivalent experience.

Experience: Four (4) to six (6) years of experience in a project support or administrative role supporting a team of project managers.

Travel: Up to 20% of travel as required

Skills & Abilities

• Demonstrated proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams and Outlook) and other relevant tools.
• Strong interpersonal skills and the ability to influence and manage a range of relationships in a complex environment.
• Excellent organizational skills and demonstrated ability to manage multiple tasks or projects simultaneously and with a high degree of accuracy.
• Knowledge of project management terminology, tools and reports.
• History of working with software applications like JIRA, Navision, SAP on high complexity, high value projects.
• Data analysis skills and experience with data reporting, i.e. use of software such as Datarails, Splunk, Power BI or SQL preferred.

Physical Requirements

• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to go to site frequently and move safely around industrial and/or warehouse environment.
• Ability to lift and carry supplies up to 25 pounds at a time.
• Ability to operate computers, tablets, phones, and other electronic devices.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to tolerate exposure to job site temperature fluctuations due to seasonal weather in geographic region.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements

This position requires work at TGW customer sites. TGW's customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work.

Equal Opportunity Employer

TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.