Senior Project Coordinator & Analytics Specialist

Kids for the Future; Grand Rapids (MI); On-site; USD 48,000 - 78,000; Full time

Job summary

TGW Systems Inc. in Grand Rapids, MI seeks a full-time Project Support Specialist to set up and maintain projects, manage documentation, and support governance and reporting. The role focuses on cross-functional collaboration across PMs and stakeholders.

You will work with Jira, Navision, SAP, and data reporting tools such as Power BI. Four to six years in project support is expected, with up to 20% travel.

Qualifications

• Associate or Bachelor's degree in Business Administration or related field, or equivalent experience.
• Four to six years in a project support or administrative role supporting project managers.
• Travel up to 20% of travel as required

Responsibilities

• Set up and maintain projects in business systems and tools (e.g., Jira), including project structures and task tracking.
• Create, organize, and manage centralized project documentation to ensure accuracy, accessibility, and version control.
• Support development, maintenance, and coordination of project documentation aligned with methodologies, timelines, and stage gate requirements.
• Administer stage gate processes, including preparing, tracking, and maintaining required documentation and approvals.
• Prepare and distribute project reports, dashboards, and trackers to support project visibility and decision-making.
• Support project financial tracking, including budgets, forecasts, actuals, and reconciliation with Finance.
• Manage procurement processes, including raising and tracking Purchase Orders in Navision and validating supplier invoices.
• Monitor and report on project risks, issues, opportunities, and action items, ensuring timely follow-up and resolution.
• Coordinate project communications and meetings, including agendas, minutes, action tracking, and stakeholder updates.
• Support project governance, systems usage, audits, and continuous improvement of processes, tools, and reporting capabilities.
• Perform other duties as required.

Skills

MS Office Suite

Jira

Power BI

Navision

Data analysis

Stakeholder management

Organizational skills

Education

Bachelor's degree in Business Administration or related field

Tools

Jira

Navision

SAP

SQL

Power BI

Job description

TGW Systems Inc. in Grand Rapids, MI seeks a full-time Project Support Specialist to set up and maintain projects, manage documentation, and support governance and reporting. The role focuses on cross-functional collaboration across PMs and stakeholders.

You will work with Jira, Navision, SAP, and data reporting tools such as Power BI. Four to six years in project support is expected, with up to 20% travel.