Project Coordinator

Hatzel & Buehler Inc; Folcroft (Delaware County); On-site; USD 50,000 - 61,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Job summary

BLUESTONE COMMUNICATIONS is seeking a Project Coordinator to support AV integration projects from kickoff to completion. You will work closely with project managers, engineers, and clients to ensure schedules, budgets, and quality targets are met through proactive coordination and meticulous documentation.

The role emphasizes strong organizational and communication skills, with a hands-on, on-site work environment.

Qualifications

• Strong communication and interpersonal abilities.
• Proficiency with Microsoft Excel and data tracking.
• Excellent organizational and multitasking capabilities.

Responsibilities

• Assist Project Managers in planning, organizing, and tracking AV integration projects.
• Create and maintain project schedules, task lists, and milestones.
• Coordinate kickoff meetings and maintain meeting documentation.
• Monitor progress and communicate updates to teams and clients.
• Track deliverables and deadlines; support closeout activities.

Skills

People skills

Excel

Organizational skills

Education

High School Diploma

Bachelor's Degree or equivalent

Tools

Microsoft Project

Job description

The Project Coordinator is responsible for supporting the successful execution of projects from project kickoff through completion. This role works closely with project managers, engineers, field technicians, vendors, and clients to coordinate resources, manage project documentation, track schedules, and ensure projects are delivered on time, within budget, and to quality standards.

The ideal candidate possesses strong organizational skills, exceptional communication abilities, and a working understanding of commercial audiovisual systems and integration processes.

MAJOR DUTIES AND RESPONSIBILITES

• Must be organized
• Assist Project Managers in planning, organizing, and tracking multiple AV integration projects simultaneously.
• Create and maintain project schedules, task lists, and milestone tracking.
• Coordinate project kickoff meetings and maintain meeting documentation.
• Monitor project progress and communicate updates to internal teams and customers.
• Track project deliverables and ensure deadlines are met.
• Support project closeout activities, including documentation collection and final customer deliverables.

Resource & Logistics Management

• Coordinate technician and subcontractor schedules.
• Track equipment procurement, deliveries, and inventory allocations.
• Collaborate with purchasing and warehouse teams to ensure materials are available for project execution.
• Monitor lead times and identify potential schedule impacts.
• Arrange travel, site access requirements, and logistics for installation teams.

QUALIFICATIONS

Education:

• High School Diploma
• Bachelor's Degree or equivalent years in trade

Experience:

• Strong people skills.
• Strong Microsoft excel experience.
• Strong organizational skills

KEY COMPETENCIES:

• Microsoft Project.
• Project Coordination
• Schedule Management
• Attention to Detail
• Problem Solving
• Communication Skills
• Customer Service Orientation
• Time Management
• Team Collaboration
• Documentation Management
• Risk Identification and Escalation

Work Environment:

This job is fully in person, on site.

Salary:

• $55k

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement

Equal Employment Opportunity:

BLUESTONE COMMUNICATIONS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, BLUESTONE COMMUNICATIONS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. BLUESTONE COMMUNICATIONS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of BLUESTONE COMMUNICATIONS's employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities:

ActApplicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.