Project Coordinator

Knobelsdorff; Eagan (MN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health and dental coverage

HSA contributions

401(k) with match

PTO & holidays

Education reimbursement

Employee discounts

Job summary

Knobelsdorff in Eagan, MN is seeking a detail‑oriented Automation Project Coordinator to support KE's Automation Division. You will coordinate projects from kickoff to completion, manage schedules, documentation, procurement, and vendor communication to keep projects on track and within budget.

You will collaborate with Project Managers and cross‑functional teams, attend meetings, draft updates, and help improve processes.

Qualifications

• 2+ years of project coordination, construction, automation, or related experience.
• Strong organizational skills and attention to detail.
• Experience supporting project schedules, documentation, procurement, and vendor communication.
• Proficiency in Microsoft Office; Procore and Viewpoint experience preferred.
• A degree in Construction Management, Project Management, or a related field, or equivalent experience.
• Knowledge of electrical, automation, or solar construction is a plus.
• A valid driver's license and ability to travel to project sites as needed.
• Ability to pass a pre-employment drug screen and background check.

Responsibilities

• Collaborate with Project Managers and project teams to understand project scope, requirements, and objectives.
• Attend project meetings and document key action items, timelines, and deliverables.
• Review project contracts and assist with project startup activities.
• Create and maintain projects in Procore, Viewpoint, and other project management systems.
• Track permits, purchase orders, material orders, project schedules, and key project milestones.
• Draft and process project documentation, including change requests, reports, trackers, and status updates.
• Maintain organized project files, drawings, records, and documentation.
• Assist with budget tracking, forecasting, and project performance reporting.
• Coordinate communication between internal teams, clients, vendors, and subcontractors.
• Support procurement efforts by sourcing vendors and tracking project materials and equipment.
• Assist with preconstruction planning and project coordination activities.
• Provide technical support through drawing review, material coordination, and project documentation management.
• Monitor project deliverables and help ensure deadlines are met.
• Support continuous improvement of project processes, procedures, and standards.
• Utilize Microsoft Office and project management software to support daily operations.
• Effectively manage multiple priorities in a fast-moving environment.
• Travel to project sites as needed, including occasional out-of-town assignments.
• Occasionally work evenings, weekends, or holidays based on project needs.
• Perform other duties as assigned.

Skills

Project coordination

Communication

Travel readiness

Education

Construction Management degree

Tools

Procore

Viewpoint

Microsoft Office

Job description

Working at Knobelsdorff

Along with building state-of-the-art projects, we build meaningful careers, lasting opportunities, and teams of dedicated individuals who truly own their work. As a leading turnkey specialty contractor specializing in Automation, Electric, Energy, and Power Services, our team tackles challenging, cutting-edge projects that provide opportunities to build new skills, confidence, and gain valuable hands‑on experience in a variety of different industries. We tackle industrial electrical installations, advanced automation systems, and renewable energy solutions.

Since our founding as a family‑owned company in 1988, we've grown while staying true to our core value. Starting your career with Knobelsdorff means joining a culture that values your contributions, moves quickly, takes calculated risks, and celebrates team members who step up and own their work.

If you're ready to join a team where your voice matters, your growth is supported, and your impact is celebrated, Knobelsdorff (KE) is the place for you.

Job Description

This role supports KE's Automation Division by coordinating projects from kickoff through completion and ensuring critical project information, schedules, documentation, and resources stay organized and on track. You'll be responsible for project coordination, administrative support, procurement assistance, document management, and communication activities that directly impact project execution, team efficiency, and customer satisfaction. Success in this role means helping projects run smoothly, supporting Project Managers in meeting deadlines and budget goals, and ensuring project deliverables are completed accurately and efficiently, all while upholding KE's commitment to Safety, People, Passion, and Performance. If you're someone who takes pride in doing things the right way and thrives in a fast-moving environment, this position is built for you.

What You'll Do

• Collaborate with Project Managers and project teams to understand project scope, requirements, and objectives.
• Attend project meetings and document key action items, timelines, and deliverables.
• Review project contracts and assist with project startup activities.
• Create and maintain projects in Procore, Viewpoint, and other project management systems.
• Track permits, purchase orders, material orders, project schedules, and key project milestones.
• Draft and process project documentation, including change requests, reports, trackers, and status updates.
• Maintain organized project files, drawings, records, and documentation.
• Assist with budget tracking, forecasting, and project performance reporting.
• Coordinate communication between internal teams, clients, vendors, and subcontractors.
• Support procurement efforts by sourcing vendors and tracking project materials and equipment.
• Assist with preconstruction planning and project coordination activities.
• Provide technical support through drawing review, material coordination, and project documentation management.
• Monitor project deliverables and help ensure deadlines are met.
• Support continuous improvement of project processes, procedures, and standards.
• Utilize Microsoft Office and project management software to support daily operations.
• Effectively manage multiple priorities in a fast-moving environment.
• Travel to project sites as needed, including occasional out-of-town assignments.
• Occasionally work evenings, weekends, or holidays based on project needs.
• Perform other duties as assigned.

Qualifications

What You Bring

• 2+ years of project coordination, construction, automation, or related experience
• Strong organizational skills and attention to detail
• Experience supporting project schedules, documentation, procurement, and vendor communication
• Proficiency in Microsoft Office; Procore and Viewpoint experience preferred
• A degree in Construction Management, Project Management, or a related field, or equivalent experience
• Knowledge of electrical, automation, or solar construction is a plus
• A valid driver's license and ability to travel to project sites as needed
• Ability to pass a pre-employment drug screen and background check

This position requires onsite work in Eagan, MN, five days per week.

Additional Information

Pay Range

We believe in paying for the value you bring to the team, and we aim to be competitive in every market we hire in.

Pay Range: $50,000.00 - $65,000.00 per year

Total Rewards Statement

As a full-time employee at KE, you'll have access to a comprehensive benefits package designed to support your health, wellbeing, and future.

• 100% employer‑paid health and dental coverage for employees
• HSA contributions to support your medical expenses
• Company‑paid life insurance and disability coverage
• 401(k) with competitive company match
• Performance‑based incentives
• Paid weekly with competitive wages
• PTO, six paid holidays, and education reimbursement
• Exclusive employee discounts through Working Advantage

We believe your work should be rewarded with more than just a paycheck. At KE, we invest in your total wellbeing.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be provided for individuals with disabilities.

Typical requirements may include:

• Ability to sit, stand, walk, kneel, and stoop for extended periods
• Ability to lift and carry up to 50 lbs
• Ability to work in close proximity to team members in a production environment

Accessibility: If you need accommodations as part of the employment process, please contact Knobelsdorff Human Resources at [e-mail].

Equal Opportunity Employer (EEO)

Knobelsdorff (KE) is an EEO to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, citizenship, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Applicants have rights under Federal Employment Laws:

• EEO is the Law (English/Spanish)

KE participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. For more information about E-Verify, please review the E-Verify Participation and Right to Work posters.

If you need accommodation during the hiring process, let us know and we’ll work with you.