Project Coordinator

Socket.dev; Dayton (OH); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid eligible

Job summary

The Project Coordinator will join a vibrant, dynamic team to manage day-to-day operations and administrative support for high-impact public health research studies at Brown University.

You will manage calendars, scheduling, and lead creation and dissemination of meeting minutes, as well as draft and manage progress reports, manuscripts, conference presentations, and grant or contract proposals. This role requires careful handling of confidential materials and independent judgment.

Qualifications

• Bachelor’s degree required with 2–5 years of relevant experience.
• Strong verbal and written communication skills are essential.
• Proficiency with Microsoft Office and Google Workspace; experience with Zoom is preferred.

Responsibilities

• Manage day-to-day operations and provide administrative support for public health research.
• Coordinate calendars, scheduling, and prepare meeting minutes.
• Draft and manage progress reports, manuscripts, conference presentations, and grant/contract proposals.
• Handle IRB and Data Use Agreement (DUA) applications or amendments.
• Maintain confidentiality and exercise independent judgment in handling sensitive materials.

Skills

Communication skills

Organizational skills

Time management

Teamwork

Attention to detail

Independent problem solving

Interest in public health

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Job Description:

The Project Coordinator will join a vibrant, dynamic team to manage the day-to-day operations and administrative support for high-impact public health research studies. The coordinator will prioritize tasks effectively and manage time thoughtfully across multiple projects to ensure research seamlessly progresses. The ideal candidate will possess a genuine enthusiasm for conducting meaningful research that directly impacts human health, particularly in the areas of aging, dementia, and long-term care.

Nurturing and sustaining relationships and communication with colleagues across various departments and units within Brown University, with external academic institutions, and with external non-academic organizations is essential for this role. The coordinator will facilitate seamless communication, information exchange, and workflow among all internal and external team members. They will participate in calendar management and scheduling as well as lead creation and dissemination of meeting minutes.

The Project Coordinator will draft, revise, and manage key academic and regulatory documentation. Responsibilities include preparing progress reports, scientific manuscript submissions, conference presentations, and research grant or contract proposals. Additionally, the coordinator will handle Institutional Review Board (IRB) and Data Use Agreement (DUA) applications or amendments. Because this position regularly handles human subject data and other confidential materials, it requires a high degree of independent judgment, discretion, and proactive action.

This position is Hybrid Eligible

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

This is a fixed term position with a current end date of 09/30/2027, which may be extended based upon available funding.

Education and Experience

• Bachelor’s degree and 2-5 years of relevant experience

Job Competencies

Required:

• Excellent verbal and written communication skills, and strong interpersonal skills.
• Excellent organizational skills, meticulous attention to detail, and time management capabilities.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workplace (Calendar, Drive and Chat).
• Proficiency with teleconferencing software (e.g., Zoom) and adept collaboration with remote colleagues.
• Ability to manage multiple tasks concurrently, prioritize responsibilities, meet deadlines, and independently problem solve while maintaining attention to detail.
• Ability to work both independently and as a research team member.
• Professionalism in interactions with collaborators, colleagues, students, and research participants.
• Interest in public health, healthcare, medicine, pharmacy, or related fields – preferred, but not required.
• Experience with website design, blog post composition, and/or crafting concise news releases – preferred but not required .

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-09-04

Job Posting Title:

Project Coordinator

Department:

Center for Gerontology & Health Care Research

Grade:

Grade 9

Worker Type:

Employee

Worker Sub-Type:

Fixed Term (Fixed Term)

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid

Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact [e-mail].

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.