Project Coordinator

Brown University; Los Angeles (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Brown University’s Center for Gerontology & Health Care Research seeks a Project Coordinator to manage day-to-day operations and provide administrative support for high-impact public health studies, especially in aging, dementia, and long-term care. The role requires proactive communication across departments and external partners.

The position involves calendar management, meeting minutes, and drafting key academic and regulatory documents, including IRB/DUA work, with a collaborative, hybrid

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills with meticulous attention to detail.
• Proficiency with Microsoft Office and Google Workplace.
• Proficiency with teleconferencing software (Zoom) and collaboration with remote colleagues.
• Ability to manage multiple tasks concurrently, prioritize responsibilities, meet deadlines.
• Experience with research administration is a plus.
• Interest in public health, healthcare, medicine, or related fields – preferred, but not required.

Responsibilities

• Manage day-to-day operations and administrative support for high-impact public health research studies.
• Maintain calendars, schedule appointments, and lead creation and dissemination of meeting minutes.
• Draft, revise, and manage academic and regulatory documentation including progress reports, manuscripts, and grant proposals.
• Handle IRB and DUA applications or amendments.
• Liaise with internal and external teams to ensure smooth workflow and information exchange.

Skills

Verbal and written communication

Organizational skills

Time management

Independent problem solving

Interpersonal skills

Team collaboration

Tools

Microsoft Office

Google Workspace

Zoom

Job description

Job Summary

The Project Coordinator will join a vibrant, dynamic team to manage the day-to-day operations and administrative support for high-impact public health research studies. The coordinator will prioritize tasks effectively and manage time thoughtfully across multiple projects to ensure research seamlessly progresses. The ideal candidate will possess a genuine enthusiasm for conducting meaningful research that directly impacts human health, particularly in the areas of aging, dementia, and long-term care. Nurturing and sustaining relationships and communication with colleagues across various departments and units within Brown University, with external academic institutions, and with external non-academic organizations is essential for this role. The coordinator will facilitate seamless communication, information exchange, and workflow among all internal and external team members. They will participate in calendar management and scheduling as well as lead creation and dissemination of meeting minutes. The Project Coordinator will draft, revise, and manage key academic and regulatory documentation. Responsibilities include preparing progress reports, scientific manuscript submissions, conference presentations, and research grant or contract proposals. Additionally, the coordinator will handle Institutional Review Board (IRB) and Data Use Agreement (DUA) applications or amendments. Because this position regularly handles human subject data and other confidential materials, it requires a high degree of independent judgment, discretion, and proactive action.

This position is Hybrid Eligible. All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University. This is a fixed term position with a current end date of 09/30/2027, which may be extended based upon available funding.

Job Requirements

• Excellent verbal and written communication skills, and strong interpersonal skills.
• Excellent organizational skills, meticulous attention to detail, and time management capabilities.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workplace (Calendar, Drive and Chat).
• Proficiency with teleconferencing software (e.g., Zoom) and adept collaboration with remote colleagues.
• Ability to manage multiple tasks concurrently, prioritize responsibilities, meet deadlines, and independently problem solve while maintaining attention to detail.
• Ability to work both independently and as a research team member.
• Professionalism in interactions with collaborators, colleagues, students, and research participants.
• Interest in public health, healthcare, medicine, pharmacy, or related fields – preferred, but not required.
• Experience with website design, blog post composition, and/or crafting concise news releases – preferred but not required.

Position Details

• Job Posting Title: Project Coordinator
• Department: Center for Gerontology & Health Care Research
• Grade: Grade 9
• Worker Type: Employee
• Worker Sub-Type: Fixed Term (Fixed Term)
• Time Type: Full time
• Scheduled Weekly Hours: 37.5
• Position Work Location: Hybrid
• Recruiting Start Date: 2026-09-04

This position is not eligible for visa sponsorship.

Benefits

Benefits of Working at Brown: Please review additional information on the Benefits of Working at Brown.

Equal Employment Opportunity Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Additional Information

Brown is an E-Verify Employer.

Contact Information

Still Have Questions? If you have any questions you may contact [e-mail].

Questions Submitting Your Application: If you have questions about submitting your application, please contact [e-mail].