Administrative Coordinator

Brown University; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Brown University is seeking an Administrative Coordinator for the Center on the Biology of Aging. This role provides high-level administrative support to faculty and involves managing projects, scheduling, and organizing events. The coordinator is a vital contact for VIP speakers and emerging scientists.

The ideal candidate holds a Bachelor’s degree and has 1-2 years of administrative experience, preferably in academia. Strong computer skills and exceptional interpersonal abilities are essential.

Qualifications

• 1-2 years of administrative support experience, preferably in an educational environment.
• Experience in project management and laboratory support.
• Strong background check and education verification required.

Responsibilities

• Process orders for Center faculty laboratories.
• Plan and coordinate events.
• Develop and maintain the Center’s website.
• Schedule and arrange travel itineraries.
• Manage the Director’s calendar.

Skills

Strong computer skills

Excellent written and communication skills

Ability to handle multiple deadlines and projects

Detail-oriented

Strong interpersonal skills

Education

Bachelor's degree

Tools

Workday

Job description

Overview

The Administrative Coordinator for the Center on the Biology of Aging provides high‑level administrative and operational support to the Director, faculty, and associated laboratory staff. This role involves complex project management, laboratory research support, instruction and professional activity support, and event planning. The coordinator serves as the lead contact representing the Center—including over 30 faculty across Brown University departments—to VIP guest speakers and emerging scientists the Center seeks to recruit.

Responsibilities

• Process orders for Center faculty laboratories.
• Plan and coordinate events.
• Develop and maintain the Center’s website.
• Maintain publication databases.
• Schedule and arrange travel itineraries.
• Monitor account budgets, reconcile ledgers, invoices, and purchase orders.
• Process invoices and expense reports.
• Provide course support.
• Manage the Center’s listserv and email distribution.
• Take meeting minutes.
• Manage the Director’s calendar.
• Perform other administrative and operational support duties as needed.
• Assist in ad‑hoc projects and departmental events as required.
• Note: Position is not eligible for visa sponsorship from Brown University.

Qualifications

• Bachelor’s degree and 1–2 years of administrative support experience, preferably in an educational environment, or an equivalent combination of education and experience.
• Previous Workday experience is preferred.

Competencies

• Strong computer skills, including Word processing, financial programs, database management, and web‑based applications.
• Excellent written and communication skills.
• Ability to think independently and creatively.
• Ability to handle multiple deadlines and projects.
• Strong interpersonal skills.
• Detail‑oriented.
• Criminal background and education check required.

Benefits

Benefits information is available on the “Benefits of Working at Brown” website.

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based on a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.