Project Coordinator

ARCO/Murray; Dallas (TX); On-site; USD 55,000 - 73,000; Full time

Benefits offered by this job

Traditional 401(k)

Roth 401(k)

Sabbatical

Travel stipend

Insurance

Parental leave

Job summary

ARCO/Murray is seeking a detail-oriented Project Coordinator to join our team in Dallas or Amarillo. The role focuses on coordinating project documentation, schedules, and procurement activities to support Project Managers.

The ideal candidate brings 3–10 years of related construction administration experience, strong proficiency in LCPtracker and MS Word/Excel, and exceptional organizational skills to keep projects on track and compliant.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Proficiency in LCPtracker, Microsoft Word and Excel.
• Excellent organizational skills; proactive, self-reliant, and detail oriented.

Responsibilities

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms such as subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files and arrange for completed files to be archived.
• Review LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.
• Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance.
• Confirm in writing when a deficiency is cured, triggering release within seven days.
• Maintain the subcontractor payment log, payment file, and withholding file.
• Support required small-business reporting, track applicable subcontract flow-downs, and maintain the project deliverables register.

Skills

LCPtracker

Microsoft Word

Microsoft Excel

Organizational skills

Job description

Introduction

At ARCO/Murray, we take our “better team, better planning, and better execution” culture seriously. But we’re not an award-winning firm just because we’re a great place to work. We’re relentless experts at what we do.

Overview

S&B Services is seeking a highly motivated, detail-oriented Project Coordinator to join our team in Dallas or Amarillo.

At S&B, every associate is empowered to drive their success. Project Coordinators support the project team by keeping project documentation, coordination, and administrative processes organized and moving forward.

WHAT WE CAN OFFER YOU

We are pleased to provide our associates with a holistic compensation and benefits package which includes:

• Traditional and Roth 401(k)
• One-month paid sabbatical after every five years of employment, plus $5,000 for travel
• Medical, dental, and vision insurance coverage
• 100% paid parental leave

Responsibilities

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files, including preparing new files and arranging for completed files to be archived.
• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.
• Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance. The Project Manager shall implement the withholding in the next payment cycle.
• Confirm in writing when a deficiency is cured, triggering release within seven days.
• Maintain the subcontractor payment log, payment file, and withholding file.
• Support required small-business reporting, track applicable subcontract flow-downs, and maintain the project deliverables register.

Requirements

• 3–10 years of related experience; construction administration experience is a plus.
• Proficiency in LCPtracker, Microsoft Word and Excel.
• Excellent organizational skills; proactive, self-reliant, and detail oriented.