Project Coordinator

S; Dallas (TX); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Traditional 401(k)

Roth 401(k)

Sabbatical after 5 years + $5k travel

Medical, dental, and vision insurance

100% paid parental leave

Job summary

S&B Services is seeking a Project Coordinator in Dallas or Amarillo to join a detail‑driven team. You will support project teams by keeping documentation, schedules, and administrative processes organized and moving forward.

Ideal candidates have 3–10 years in related roles, proficiency with LCPtracker and Microsoft Word/Excel, and excellent organizational skills. This position offers solid benefits and a clear path for growth within a growing construction firm.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Proficiency in LCPtracker, Microsoft Word and Excel.
• Excellent organizational skills; proactive, self-reliant, and detail-oriented.

Responsibilities

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files, including preparing new files and arranging for completed files to be archived.
• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.
• Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance. The Project Manager shall implement the withholding in the next payment cycle.
• Confirm in writing when a deficiency is cured, triggering release within seven days.
• Maintain the subcontractor payment log, payment file, and withholding file.
• Support required small-business reporting, track applicable subcontract flowdowns, and maintain the project deliverables register.

Skills

Organizational skills

Attention to detail

Proactive

Tools

LCPtracker

Microsoft Word

Excel

Job description

S&B Services is seeking a highly motivated, detail-oriented Project Coordinator to join our team in Dallas or Amarillo.

At S&B, every associate is empowered to drive their success. Project Coordinators support the project team by keeping project documentation, coordination, and administrative processes organized and moving forward.

A DAY IN THE LIFE

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files, including preparing new files and arranging for completed files to be archived.
• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.
• Direct the Project Manager in writing to withhold payment from a subcontractor for missing, late, or deficient certified payrolls or other labor standards noncompliance. The Project Manager shall implement the withholding in the next payment cycle.
• Confirm in writing when a deficiency is cured, triggering release within seven days.
• Maintain the subcontractor payment log, payment file, and withholding file.
• Support required small-business reporting, track applicable subcontract flowdowns, and maintain the project deliverables register.

NECESSARY QUALIFICATIONS

• 3–10 years of related experience; construction administration experience is a plus.
• Proficiency in LCPtracker, Microsoft Word and Excel
• Excellent organizational skills; proactive, self-reliant, and detail-oriented.

WHAT WE CAN OFFER YOU

• Traditional and Roth 401(k)
• One-month paid sabbatical after every five years of employment, plus $5,000 for travel
• Medical, dental, and vision insurance coverage
• 100% paid parental leave

MAKE YOUR MOVE

S&B Services is a construction and infrastructure partner supporting complex building, facility, and infrastructure projects. We deliver work with the structure, resources, and delivery standards required for large-scale execution across regulated and operationally demanding environments.