Project Coordinator

ARCO/Murray National Construction; Chicago (IL); On-site; USD 52,000 - 75,000; Full time

Job summary

ARCO/Murray National Construction is seeking a detail-oriented Project Coordinator to support project managers in Chicago with administration, scheduling, and document control. The role demands organization, proactive problem-solving, and precise recordkeeping.

Candidates should have 3–10 years of related experience, with construction administration exposure and strong Word/Excel skills. You will prepare proposals, manage correspondence, and coordinate meetings to keep projects on track.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Excellent computer skills; proficient in Word and Excel.
• Must be extremely organized and self-reliant.

Responsibilities

• Typing/preparing letters, bid instructions, meeting minutes, updates, memos, proposals, and timesheets.
• Assist Project Managers with proposals, manage schedules, and assemble proposal books.
• Maintain project lists, subcontract tracking, filing, and vacation lists.
• Prepare forms: Subcontracts, Purchase Orders, Change Orders, AGC/PSA, and transmittals.
• Coordinate for proposal and capabilities packages; assemble covers and sell sheets.

Skills

Highly organized

Proactive

Detail oriented

Strong communication

Tools

Microsoft Word

Microsoft Excel

Job description

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, \"Yes!\" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

A Day in the Life:

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site

Necessary Qualifications:

• 3-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-re