Project Coordinator

RealREPP; Conesville (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with 50% company match

Medical, dental, and vision insurance

Annual bonus program

Life and disability insurance

Pre-tax flexible spending plans

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

RealREPP is partnering with a growing building systems firm to hire a Project Coordinator in Ohio. This role provides essential administrative and operational support to the project team, handling data entry, reporting, document management, and schedule tracking.

The successful candidate will be detail-oriented, organized, and able to manage multiple priorities in a fast-paced construction environment, with opportunities to grow within a stable, nationally recognized company.

Qualifications

• AA preferred or equivalent applicable experience.
• Minimum of 2 years of related experience supporting construction or project management teams.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Analytical mindset and ability to manage data accurately and efficiently.
• Proficiency in Microsoft Excel and other MS Office applications.

Responsibilities

• COINS ERP data entry and reporting including change orders and subcontract data.
• Assist with entering and updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and payroll docs.
• Issue and track purchase orders; monitor material arrival dates and receipts.
• Collect and review union timecards and maintain manpower lists; assemble submittals.
• Assist in tracking daily field reports and closeout with open commitments.
• Gather contract requirements like licenses and safety documentation as required.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Attention to detail

Analytical mindset

Data accuracy

Professionalism

Education

Associate degree (AA) preferred or equivalent experience

Tools

MS Project

Microsoft Excel

MS Office

Job description

RealREPP, a full-service recruiting firm, is currently teaming with a growing, stable, and nationally recognized building systems expert to assist them in hiring a Project Coordinator in undefined, undefined.

This Project Coordinator will provide essential administrative and operational support to the project team, assisting with data entry, reporting, document management, and schedule tracking. The ideal candidate is detail-oriented, organized, and capable of balancing multiple priorities in a fast-paced construction environment.

Position Details

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in web based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists. Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submit to customer specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite)
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.
• Various other tasks as required by project team.

Qualifications

Associate degree (AA) preferred or equivalent applicable experience.

Minimum of 2 years of related experience supporting construction or project management teams.

Strong verbal and written communication skills.

Excellent organizational and multitasking abilities with strong attention to detail.

Analytical mindset and ability to manage data accurately and efficiently.

Proficiency in Microsoft Excel and other MS Office applications.

Ability to thrive in a fast-paced environment while maintaining a high level of professionalism and accuracy.

FANTASTIC All-In Compensation Package Includes

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*