Senior Project Coordinator

RealREPP; Port Washington (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with company match

100% paid medical, dental, and vision insurance

Annual bonus program

Paid parental leave

Training/professional development opportunities

Job summary

A building systems expert in Port Washington is seeking a detail-oriented Project Coordinator. The ideal candidate will provide essential administrative and operational support, including data entry, reporting, and managing schedules. Strong organizational skills and the ability to thrive in a fast-paced environment are essential. Candidates with a minimum of 2 years of relevant experience and proficiency in Microsoft Excel will be preferred. A comprehensive compensation package is offered including health insurance and a 401(k) plan.

Qualifications

• Minimum of 2 years of related experience supporting construction or project management teams.
• Ability to thrive in a fast-paced environment while maintaining a high level of professionalism and accuracy.

Responsibilities

• Provide administrative and operational support to the project team.
• Assist with data entry, reporting, and document management.
• Track construction schedules in MS Project.

Skills

Strong verbal and written communication skills

Excellent organizational and multitasking abilities

Analytical mindset

Proficiency in Microsoft Excel and other MS Office applications

Education

Associate degree (AA) or equivalent applicable experience

Job description

RealREPP, a full-service recruiting firm, is currently teaming with a growing, stable, and nationally recognized building systems expert to assist them in hiring a Project Coordinator in undefined, undefined.

This Project Coordinator will provide essential administrative and operational support to the project team, assisting with data entry, reporting, document management, and schedule tracking. The ideal candidate is detail-oriented, organized, and capable of balancing multiple priorities in a fast-paced construction environment.

Position Details

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in web based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists. Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submit to customer specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite)
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.
• Various other tasks as required by project team.

Qualifications

• Associate degree (AA) preferred or equivalent applicable experience.
• Minimum of 2 years of related experience supporting construction or project management teams.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Analytical mindset and ability to manage data accurately and efficiently.
• Proficiency in Microsoft Excel and other MS Office applications.
• Ability to thrive in a fast-paced environment while maintaining a high level of professionalism and accuracy.

FANTASTIC All-In Compensation Package Includes

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*