Project Coordinator

ECLARO; City of White Plains (NY); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

401k Retirement Savings Plan

Commuter Check Pretax Benefits

Medical, Dental & Vision Insurance

Job summary

ECLARO seeks a Project Coordinator in White Plains, NY to support daily business-unit activities and help implement projects. You will assist in planning, coordination, documentation, and communication under the BU Director, with growth opportunities within the organization.

The role emphasizes effective cross-functional collaboration, meticulous documentation, and timely reporting of milestones. A strong MS Office and data-oriented mindset will help drive project success.

Qualifications

• Experience supporting project planning and reporting.
• Proficient in MS Office (Excel, Power BI, Word, PowerPoint, Outlook).
• Strong verbal and written communication.
• Ability to manage multiple deadlines with organization.

Responsibilities

• Documentation and reporting of project milestones to stakeholders.
• Coordinate meetings, prepare agendas, and ensure follow-up actions.
• Monitor deliverables for defined quality standards; assist in quality reviews.
• Assist in resource allocation and tracking.
• Conduct research and data analysis to support decisions.
• Assist in content development for intranet sites and information management.
• Ad hoc support for presentations, events, and travel requests.

Skills

Communication skills

Organizational skills

Attention to detail

Problem-solving

Confidentiality

Analytical thinking

Research

Tools

Power BI

Microsoft Excel

Microsoft Word

PowerPoint

Microsoft Outlook

Job description

Job Number: 26-01519

White Plains, NY.

Want to be part of the Energy Industry? ECLARO is looking for a Project Coordinator for our client in White Plains, NY. ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview

• The Project Coordinator supports the daily activities of the Business Unit and contributing to the successful implementation of projects and initiatives.
• Under the guidance of the Business Unit Director, the Project Coordinator assists in daily activities, project planning, coordination, documentation, and communication.
• This position offers an opportunity for growth and learning within the organization.

Responsibilities

• Documentation and Reporting: Maintain project documentation, including meeting minutes, progress reports, and project timelines / schedules. Ensure timely reporting of project milestones to stakeholders.
• Communication and Collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors. Coordinate meetings, prepare agendas, and ensure follow‑up actions are taken.
• Quality Assurance: Monitor project deliverables and ensure they meet defined quality standards. Assist in conducting quality reviews and implementing corrective actions when necessary.
• Resource Coordination: Assist in resource allocation and tracking. Coordinate with different teams and departments to ensure the availability of resources required for the project.
• Research and Analysis: Conduct research (quantitative & qualitative), under management guidance, on project‑related topics and contribute to data analysis for informed decision‑making.
• Content Development and Management: Assist internal stakeholders to develop and manage content for business‑related intranet sites. This includes updating content, ensuring its relevance and accuracy, and organize information in a user‑friendly manner.
• Ad Hoc Support: Assist the Business Unit head and Project Manager with various tasks, such as preparing presentations, organizing project‑related events, managing project‑related documentation, calendar and travel requests.

Skills

• Proficient in Microsoft office programs including Excel, Power BI, Word, PowerPoint & Outlook.
• Communication Skills: Strong verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors.
• Organizational Skills: Ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well‑organized.
• Attention to Detail: Meticulous in documenting project information, tracking progress, and identifying potential issues.
• Problem‑Solving Skills: Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstacles.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality. Respect for privacy and the ability to adhere to confidentiality protocols and policies.
• Analytical and Quantitative Aptitude: Demonstrates the ability to analyze data, perform basic quantitative analysis, and interpret information to support decision‑making. Willingness to learn and further develop analytical skills.
• Research: The ability to gather relevant information and analyze data to support project‑related activities and present research findings in a clear and concise manner.

If hired, you will enjoy the following ECLARO Benefits:

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.