Project Coordinator

School Outfitters; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive base + bonus

ESOP

Comprehensive benefits

Job summary

School Outfitters in Cincinnati is seeking a Project Coordinator to drive a smooth installation journey for customers, from order readiness to project completion. You will serve as the primary contact, coordinate schedules, and ensure accurate planning and delivery.

You'll collaborate with installation partners, provide clear updates to customers and internal teams, and support the broader Customer Experience Team as workloads fluctuate, contributing to exceptional value and satisfaction.

Qualifications

• Strong customer service, communication, and project coordination skills.
• Strong organization, attention to detail, and follow-through.
• Ability to manage multiple projects and competing priorities in a fast-paced environment.
• Ability to work independently while staying accountable to team goals.
• Experience in installation, logistics, project coordination, or customer service is helpful.

Responsibilities

• Serve as the main contact for customers throughout installation projects.
• Schedule and confirm installation appointments balancing needs and capacity.
• Coordinate delivery, installation schedules, punch-list items, and project closeout.
• Work with installation partners to share project details, resolve issues, and support successful completion.
• Monitor project progress and provide updates to customers, installation partners, and internal teams.
• Support other Customer Experience functions as business needs change.
• Share product information, project details, and customer requirements with installation partners to obtain effective project solutions.
• Evaluate installation options and collaborate with stakeholders to maximize value while maintaining quality.
• Serve as the primary remote point of contact for customers and installation teams during delivery and installation activities.
• Coordinate product delivery, installation schedules, assembly activities, punch-list resolution, and project closeout.
• Foster positive relationships with installation partners to ensure reliable project execution and customer satisfaction.

Skills

Customer service

Project coordination

Communication

Organization

Job description

Project Coordinator - Cincinnati, OH | School Outfitters | Customer Experience Team - Installation | On-Site Work Environment

Build a Career Where You Make an Impact Every Day

Why This Role Matters

The Project Coordinator is a key contributor to delivering a seamless and positive customer experience throughout the installation journey. This role ensures that every step, from contract validation and installation planning to project completion and post-installation support, is handled with care, accuracy, and a customer-first mindset.

The Project Coordinator manages customer installation projects from order readiness through project completion, serving as the primary point of contact for customers and installation partners. Successful team members anticipate challenges, communicate proactively, and work collaboratively to create exceptional customer experiences. While project coordination is the primary responsibility of this role, project coordinators are members of the broader Customer Experience Team and are expected to provide support across departments as workloads fluctuate throughout the year. Successful individuals embrace a flexible, team-first approach and contribute wherever needed to support business goals and customer satisfaction. The success of this team requires individuals who can work independently with minimal supervision while also collaborating effectively across teams to solve problems, support customers, and achieve shared objectives.

What You’ll Own

• Serve as the main point of contact for customers throughout installation projects.
• Schedule and confirm installation appointments while balancing customer needs and operational capacity.
• Coordinate delivery, installation schedules, assembly activities, punch-list items, and project closeout.
• Work with installation partners to share project details, resolve issues, and support successful completion.
• Monitor project progress and provide clear updates to customers, installation partners, and internal teams.
• Support other Customer Experience functions and special projects as business needs change.
• Share product information, project details, and customer requirements with installation partners to obtain competitive and effective project solutions.
• Evaluate installation options and collaborate with internal and external stakeholders to maximize value while maintaining service quality.
• Serve as the primary remote point of contact for customers and installation teams during delivery and installation activities.
• Coordinate product delivery, installation schedules, assembly activities, punch-list resolution, and project closeout.
• Foster positive relationships with installation partners to ensure reliable project execution and customer satisfaction.

What We’re Looking For

• Strong customer service, communication, and project coordination skills.
• Strong organization, attention to detail, and follow-through.
• Ability to manage multiple projects and competing priorities in a fast-paced environment.
• Problem-solving skills and sound judgment when working through customer or project issues.
• Ability to work independently while staying accountable to team goals and customer commitments.
• Experience in installation, logistics, project coordination, furniture, construction, field service, vendor coordination, or customer service is helpful.

About Us

At School Outfitters, we help educators create engaging learning environments that support student success. As a leading national supplier of educational furniture and equipment, we combine eCommerce, design expertise, and customer service to deliver meaningful outcomes for schools and communities.

We are a 100% employee-owned company, and we believe our people, systems, and culture are what differentiate us.

Our team is driven by a shared mindset: Believe in people, enjoy the journey, relentlessly search for better, play to win, and Live the Golden Rule. If you’re looking for a role where your leadership directly impacts growth, customers, and long-term value—you’ll find it here.

Compensation, Benefits & Work Environment

• Competitive base + bonus opportunities
• Employee Stock Ownership Plan (ESOP)
• Comprehensive benefits package

School Outfitters is an equal opportunity employer. EEO - Disabled / Veterans.