Project Coordinator

Kay-Twelve LLC; Columbus (OH); On-site; USD 58,000 - 70,000; Full time

Job summary

Kay-Twelve LLC in Columbus, Ohio, is seeking a detail-oriented Project Coordinator to support project execution and coordination. You will work closely with Project Managers and vendors to ensure accurate quoting and consistent tracking of projects. The ideal candidate has 2–5 years of relevant experience, exceptional organizational skills, and the ability to manage multiple tasks simultaneously. The position offers remote work options with a salary range of $58,000 to $70,000 annually, along with occasional travel requirements.

Qualifications

• 2–5 years of experience in a coordination, project support, or operations role.
• Experience working with multiple systems and managing detailed data.
• Experience supporting procurement processes, including vendor coordination and product quoting is a plus.

Responsibilities

• Register Kay‑Twelve with manufacturers for project registration purposes.
• Prepare accurate and timely quotes within Purlieu.
• Submit and manage installation requests.

Skills

Detail-oriented

Organizational skills

Proactive communication

Multi-task management

Tools

Purlieu

HubSpot

Project Spec

Job description

Transform education with Kay‑Twelve! We’re not just reimagining learning spaces; we’re pioneering them. With our Radically Student Centered™ Approach and Learning Space Integrator Framework, we partner with schools to design environments that boost student engagement, belonging, and success.

We are driven by a massive transformative purpose: to positively impact the learning environments of 10 million students and educators. To achieve this, we live by a set of core values that define how we work and who we are: Be The Change, You Belong Here, Listen, Care, Follow Through, and LFG!.

We’re looking for a Project Coordinator who thrives in detail, organization, and follow‑through. This role is critical in supporting project execution by ensuring accuracy, organization, and momentum across quoting, procurement, and project tracking. If you are someone who brings structure to complexity and takes pride in getting the details right, this role is for you.

Who You Are:

• You are detail‑oriented and highly organized
• You follow through and ensure nothing falls through the cracks
• You bring clarity and structure to systems and processes
• You communicate clearly and proactively
• You are comfortable working across multiple systems and tools
• You take ownership of your work and ensure accuracy

Role Overview:

The Project Coordinator supports the execution of projects by ensuring accurate quoting, efficient procurement processes, and consistent project tracking across systems.

This role works closely with Project Managers, vendors, and internal teams to ensure that all project data, documentation, and order details are complete, accurate, and progressing as expected.

The Project Coordinator plays a critical role in maintaining operational excellence, ensuring that projects move forward without delays caused by missing information, inaccurate data, or lack of visibility.

Key Responsibilities:

• Register Kay‑Twelve with manufacturers for project registration purposes
• Prepare accurate and timely quotes within Purlieu
• Request quotes from manufacturers and compile pricing
• Submit and manage installation requests
• Cross‑reference manufacturer acknowledgments to ensure accuracy
• Support creation and accuracy of purchase orders and procurement documentation

Project Tracking & Asset Management:

• Enter and maintain project information in tools such as: Project Spec, Purlieu, and HubSpot
• Update and track project and task progress across systems
• Upload and organize key documents, communications, and order status updates
• Ensure all project data is current, complete, and accurate across platforms
• Maintain visibility into project status to support team alignment

Systems & Process Support:

• Learn and adapt to new system features, tools, and process updates
• Identify gaps or inefficiencies in data or workflows and flag for improvement
• Support consistency and standardization across project systems and processes

Requirements:

• 2–5 years of experience in a coordination, project support, or operations role
• Experience working with multiple systems and managing detailed data
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and priorities simultaneously
• Clear and proactive communication skills
• Experience supporting procurement processes, including vendor coordination and product quoting (particularly in industries involving product sourcing or procurement) is a plus

Ready to help shape the future of education? Apply now and help us shape the future of learning spaces with purpose and passion!

Pay: $58,000 to $70,000 a year

Job Type: full

Location: Remote / Work from Home

Travel Requirements: Travel up to 5%

All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact careers@kay‑twelve.com.