Project Coordinator

Chapter 13 Trustee Middle District of Alabama; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Chapter 13 Trustee Middle District of Alabama is seeking a Project Coordinator to support documentation, scheduling, material coordination, communication, and administrative tracking. This role involves liaising with manufacturers, vendors, customers, contractors, architects, and internal teams to ensure projects progress smoothly.

The position focuses on monitoring deadlines, following up on approvals and documents, and coordinating installation schedules with field personnel and stakeholders.

Responsibilities

• Communicate with manufacturers and vendors regarding pricing, orders, product availability, lead times, shipping and delivery requirements.
• Monitor upcoming deadlines and proactively follow up on outstanding approvals, documents, materials and action items.
• Participate in internal project meetings and provide status updates as requested.
• Communicate professionally with customers, contractors, architects, manufacturers and internal team members.
• Assist with installation scheduling and coordination between field personnel and project stakeholders.
• Help identify potential scheduling, documentation or material issues and promptly communicate concerns to the appropriate project manager.

Skills

Scheduling

Vendor communication

Documentation management

Administrative tracking

Job description

The Project Coordinator will assist with project documentation, scheduling, material coordination, communication, and administrative tracking.

PRIMARY RESPONSIBILITIES

• Communicate with manufacturers and vendors regarding pricing, orders, product availability, lead times, shipping and delivery requirements.
• Monitor upcoming deadlines and proactively follow up on outstanding approvals, documents, materials and action items.
• Participate in internal project meetings and provide status updates as requested.
• Communicate professionally with customers, contractors, architects, manufacturers and internal team members.
• Assist with installation scheduling and coordination between field personnel and project stakeholders.
• Help identify potential scheduling, documentation or material issues and promptly communicate concerns to the appropriate project manager.