Project Coordinator

Henkels & McCoy; Chantilly (VA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Long-term disability

Paid holidays

Vacation

Sick leave

401K

Employee stock purchase program

Job summary

Henkels & McCoy, Inc. in Chantilly, VA is seeking a Project Coordinator to support multiple projects with purchasing, accounts payable, material handling and administrative tasks. The role reports to the Area Manager and involves working with project teams to ensure timely delivery and documentation.

The position requires MS Office proficiency, strong communication, and 1–3 years of related experience. Starting hourly rate is $24/hour with a benefits package including health, dental, vision,

Qualifications

• Minimum 1–3 years of related administrative experience with project support.
• Proficient in MS Office (Outlook, Word, Excel).
• Strong organizational skills and detail orientation.
• Excellent written and verbal communication.
• High school diploma required; local candidates only.

Responsibilities

• Creates and manages purchase orders, tracks orders, matches PO to invoice.
• Processes RMAs as needed.
• Submits BOMs to vendors for quotes and coordinates stock deliveries.
• Prepares, orders materials and labels schematics for large projects.
• Assists with project estimates as directed.
• Reviews vendor portals and follows up on opportunities and warranties.
• Uploads project documents to SharePoint and supports project teams.

Skills

Administrative support

Project coordination

Vendor communications

MS Office proficiency

Customer service

Multitasking

Education

High school diploma

Tools

MS Office Suite

Job description

Overview

Henkels & McCoy, Inc. (H&M’s) Chantilly office specializes in low voltage cabling to support enterprise, data centers, government, and medical facilities. We design and install multiple technologies and work throughout the DC Metro area. H&M is seeking an energetic, career-minded Project Coordinator, working with our team in our Chantilly, VA Office. The position will be supporting multiple Projects.

The Project Coordinator is responsible for providing administrative and functional support to the project team reports to the Area Manager. The Project Coordinator handles day-to-day tasks supporting various projects in the areas of purchasing, accounts payable, material handling, various administrative tasks, and handles special projects as assigned.

Responsibilities

In this role, the Project Coordinator, with the support of his or her supervisor, is responsible for:

• Creates and manages all purchase orders, including execution, tracking orders, match PO to invoice, and receiving in the system.
• Processes RMA’s as needed.
• Submits BOM’s to vendors for quotes and works with local vendors for maintaining stock and coordinating site deliveries.
• Prepare, order materials and execute labeling schematics for large projects.
• Assist with project estimates as directed.
• Review and follow up on Vendor Portals entering new opportunities, warranties and rebates.
• Download, verify and submit test reports from the field and submit them to vendors for warranty.
• Organize and upload appropriate documents to the Share Point Project files.
• Communicate with project teams and provide support as needed to ensure that all expectations are met.
• Other administrative and project related tasks and responsibilities as assigned.

Qualifications

• Proficient in basic computer software applications -- MS Office (Outlook, Word, Excel)
• Organized & detailed-oriented. Ability prioritize and manage differing needs of the business.
• Ability to work independently as well as the ability to work well with others collaboratively.
• Possess strong communication skills, both oral and written.
• Minimum 1-3 years of related administrative experience with project support and/or customer service highly desirable.
• Possess a strong customer service orientation – focus on satisfying the needs of both internal and external stakeholders.
• Must have a high school diploma.
• No Relocation Provided. Local Candidates Only.

Starting Hourly Rate $24/Hour Depending Upon Experience

• Benefits Include Health, Dental, Vision, Life, STD, LTD plus Paid Holidays, Vacation, Sick, 401K and an Employee Stock Purchase Program.

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.