Project Coordinator

Henkels & McCoy, Inc.; Chantilly (VA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

STD

LTD

Paid holidays

Vacation

Sick leave

401K

Employee Stock Purchase

Job summary

Henkels & McCoy, Inc. in Chantilly, VA is seeking a Project Coordinator to support multiple projects within our low voltage cabling and data center deployments.

You will provide administrative and functional support to the project team, handle purchasing, accounts payable, material handling, and special assignments under the Area Manager. The ideal candidate has 1–3 years of related administrative experience, strong MS Office skills, detail orientation, and the ability to work independently and

Qualifications

• Administrative experience with project support and/or customer service.
• Proficient in MS Office (Outlook, Word, Excel).
• Strong communication and organizational skills.
• Ability to work independently and with teams.
• Local candidates; no relocation.

Responsibilities

• Create and manage purchase orders and track them.
• Process RMAs as needed.
• Submit BOMs to vendors for quotes and coordinate site deliveries.
• Prepare, order materials and label schematics for large projects.
• Assist with project estimates as directed.
• Review vendor portals for new opportunities, warranties and rebates.
• Submit test reports from the field to vendors for warranty.
• Organize and upload documents to SharePoint project files.
• Communicate with project teams to ensure expectations are met.
• Handle other administrative and project-related tasks.

Skills

Organized & detail-oriented

Strong communication

Independent work

Team collaboration

Customer service mindset

Education

High school diploma

Tools

MS Office

Job description

Overview

Henkels & McCoy, Inc. (H&M’s) Chantilly office specializes in low voltage cabling to support enterprise, data centers, government, and medical facilities. We design and install multiple technologies and work throughout the DC Metro area. H&M is seeking an energetic, career-minded Project Coordinator, working with our team in our Chantilly, VA Office. The position will be supporting multiple Projects.

The Project Coordinator is responsible for providing administrative and functional support to the project team reports to the Area Manager. The Project Coordinator handles day-to-day tasks supporting various projects in the areas of purchasing, accounts payable, material handling, various administrative tasks, and handles special projects as assigned.

Responsibilities

In this role, the Project Coordinator, with the support of his or her supervisor, is responsible for:

• Creates and manages all purchase orders, including execution, tracking orders, match PO to invoice, and receiving in the system.
• Processes RMA’s as needed.
• Submits BOM’s to vendors for quotes and works with local vendors for maintaining stock and coordinating site deliveries.
• Prepare, order materials and execute labeling schematics for large projects.
• Assist with project estimates as directed.
• Review and follow up on Vendor Portals entering new opportunities, warranties and rebates.
• Download, verify and submit test reports from the field and submit them to vendors for warranty.
• Organize and upload appropriate documents to the Share Point Project files.
• Communicate with project teams and provide support as needed to ensure that all expectations are met.
• Other administrative and project related tasks and responsibilities as assigned.

Qualifications

• Proficient in basic computer software applications -- MS Office (Outlook, Word, Excel)
• Organized & detailed-oriented. Ability prioritize and manage differing needs of the business.
• Ability to work independently as well as the ability to work well with others collaboratively.
• Possess strong communication skills, both oral and written.
• Minimum 1-3 years of related administrative experience with project support and/or customer service highly desirable.
• Possess a strong customer service orientation – focus on satisfying the needs of both internal and external stakeholders.
• Must have a high school diploma.
• No Relocation Provided. Local Candidates Only.

Starting Hourly Rate $24/Hour Depending Upon Experience

• Benefits Include Health, Dental, Vision, Life, STD, LTD plus Paid Holidays, Vacation, Sick, 401K and an Employee Stock Purchase Program.

Henkels & McCoy, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.