Project Coordinator

Pixelogic Media Partners, LLC; Burbank (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Pixelogic Media Partners, LLC in Burbank, California, seeks a Project Coordinator to manage client projects, coordinate teams, and ensure effective communication. The ideal candidate has a Bachelor's degree, at least 1 year of relevant experience, and proficiency in English, with a strong ability to mentor and lead processes. Responsibilities include task management, reporting, and training initiatives to ensure project success and quality delivery standards.

Qualifications

• At least 1 year of experience in translation, localization, digital media, or production/post-production project management.
• Proficiency in English required; another language highly desired.
• Advanced business writing skills and excellent grammar.

Responsibilities

• Perform order and task entries in different systems based on client requests.
• Coordinate information and assets from different teams.
• Produce project status and deliverable reports focusing on at-risk and overdue queues.

Skills

Effective communication

Project management

Customer service

Mentoring

Education

Bachelor's degree in film, media, business administration, translation, linguistics, or a related field

Tools

Microsoft Office Suite

Subtitling software

Audio/video editing software

Job description

Key Responsibilities

• Perform order and task entries in different systems based on client requests
• Coordinate information and assets from different teams
• Work with the Senior Project Coordinators and Project Managers and other colleagues to eliminate blockers
• Produce project status and deliverable reports with a focus on “At Risk” and “Overdue” queues as assigned
• Create, research, collect, and/or source archival material from company or client systems and stage assets on production servers as per standard operating procedures
• Participate in regular production calls with the team and across departments
• Maintain clear communication with Project Managers, Coordinators, Department Leads, and Clients
• Partner with supervisors in championing customer service excellence and world-class delivery standards
• Lead or participate in training or documentation initiatives as assigned
• Implement training, quality control and capacity building activities as assigned
• Assist in scheduling, task assignments, and workflow improvement
• When assigned, develop training material/program and coach others
• Mentorship, training and support to Project Coordinators within area of responsibility
• Must be able to work under minimal supervision and take ownership
• Assist in new hire training/shadowing
• Other duties as assigned

Education / Professional Certification

• Bachelor's degree in film, media, business administration, translation, linguistics, or a related field

Work Experience

• At least 1 year of experience in translation, localization, digital media, or production/post-production project management

Communication Skills

• Proficiency in English is required. Knowledge of another language is highly desired. Can communicate effectively and respectfully within a cross-cultural business setting
• Advanced business writing skills, excellent grammar and punctuation
• Comfortable with leading production calls ensuring accurate minute‑taking and action item tracking

Technical Qualifications

Essential

• Advanced use of Microsoft Office Suite, particularly Excel and PowerPoint
• Understanding of data, file, and media asset management systems

Preferred

• Experience in translation/localization workflows and management systems and tools
• Good knowledge of professional subtitling software and/or dubbing tools and/or audio/video editing software