Project Coordinator

The Gersh Agency, Inc.; Beverly Hills (CA); Vor Ort; USD 25.000 - 33.000; Vollzeit

Benefits dieser Stelle

Full benefits

Zusammenfassung

The Gersh Agency, Inc. seeks a detail-oriented Project Coordinator to join our growing team. You will support planning, execution, and successful delivery of projects with stakeholders across IT, engineering, and business units.

This role offers exposure to AI, automation, and business intelligence in a fast-paced entertainment environment, with opportunities to advance your career and gain hands-on experience in a leading agency.

Qualifikationen

• Bachelor’s degree required.
• 0–3 years in project coordination, business analysis, or agency support roles.
• Strong organizational and multi-tasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Understanding of AI models and agentic workflows.
• Experience with project tracking and automation tools like Asana/AirTable.
• Experience with media/diagramming tools for training and documentation.

Aufgaben

• Plan and execute projects with timelines and milestones.
• Gather requirements, document workflows, and define goals and success criteria.
• Support Agile ceremonies: stand-ups, backlog grooming, sprint planning, retrospectives.
• Create, assign, and track tasks and user stories in project tools.
• Draft and share weekly status updates and risk logs.
• Maintain project docs in repositories and SharePoint.
• Coordinate between development, IT, design, and business stakeholders.
• Monitor budgets, vendor PO tracking, and resource availability.

Kenntnisse

Data-driven thinking

Organization

Multitasking

Attention to detail

Written communication

Verbal communication

AI models awareness

Automation tools

Ausbildung

Bachelor’s degree

Tools

Asana

AirTable

Jobbeschreibung

About Gersh

Gersh is a leading global entertainment and sports agency, representing a diverse roster of clients across film, television, sports, theater, comedy, branding, publishing, and digital media. As the fastest-growing major agency, Gersh is respected for its hands-on, client-first approach and commitment to driving innovation and success. Following an equity investment from Crestview Partners in 2023 Gersh has advanced its long-term growth plan, acquiring the Digital and Alternative departments of the A3 Agency, and You First – one of the world’s top sports and entertainment agencies. With clients at the heart of every growth decision, Gersh is harnessing strategic insights and decades of experience to strengthen its resources, empowering clients to realize success across all areas of the media landscape.

About Gersh

Gersh is a leading global entertainment and sports agency, representing a diverse roster of clients across film, television, sports, theater, comedy, branding, publishing, and digital media. As the fastest-growing major agency, Gersh is respected for its hands-on, client-first approach and commitment to driving innovation and success. Following an equity investment from Crestview Partners in 2023 Gersh has advanced its long-term growth plan, acquiring the Digital and Alternative departments of the A3 Agency, and You First – one of the world’s top sports and entertainment agencies. With clients at the heart of every growth decision, Gersh is harnessing strategic insights and decades of experience to strengthen its resources, empowering clients to realize success across all areas of the media landscape.

About The Role

Gersh is seeking a detail-oriented, proactive, and structured Project Coordinator to join our growing team. In this role, you will work closely with other project leaders, application engineering, IT administrators, and key business stakeholders to support the planning, execution, and successful delivery of projects on time and within scope.

This is an ideal role for an ambitious professional with 0 to 3 years of project coordination or tech operations experience looking to advance their career in a rapidly evolving environment with exposure to AI, automation, business intelligence, and technology.

Key Responsibilities

• Project Planning & Execution
• Requirements Gathering: Work with stakeholders to gather requirements, document workflows, and define project goals and success criteria.
• Agile & Sprint Support: Break down project deliverables into actional tasks. Help organize and facilitate daily stand-ups, backlog grooming, sprint planning, and retrospective sessions for technical and business teams.
• Task Management: Create, assign, and track user stories and tasks in project management software.
• Communication & Documentation
• Status Reporting: Draft and distribute weekly status updates, risk logs, and dashboard summaries to stakeholders and leadership.
• Documentation Maintenance: Maintain clean, up-to-date project repositories, meeting minutes, decision logs, and project charters in SharePoint.
• Cross-Functional Alignment: Serve as an operational liaison between technical development teams, IT, design, and business stakeholders.
• Risk, Quality & Resource Management
• Issue Escalation: Proactively identify potential project bottlenecks, dependencies, or scope creep and elevate them to management.
• Deliverable Review: Ensure project documentation and final outputs meet established quality standards and business goals prior to stakeholder review.
• Resource & Budget Tracking: Assist with tracking team bandwidth, vendor purchase orders, and project expenses against approved budgets.

Qualifications

• Education: Bachelor’s degree.
• Experience: 0–3 years of experience in project coordination, business analysis, or agency support roles.
• Data driven thinker with high level of organization, strong multi-tasking capabilities, and keen attention to detail.
• Exceptional written and verbal communication skills.
• Demonstrated understanding of AI models and agentic workflows.
• Proficiency with project tracking and automation tools (e.g. Asana, AirTable).
• Proficiency with media and diagramming tools to produce training and documentation.

Compensation

$21/hour + Full Benefits

Equal Opportunity Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.