Executive Assistant

The Gersh Agency; Beverly Hills (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Direct mentorship

Career development

Collaborative culture

Access to diverse client portfolio

Job summary

Gersh Agency is seeking a highly motivated, detail-oriented Executive Assistant to support a senior executive in a fast-paced talent agency environment. You will gain direct exposure to high-level client representation, deal flow, and talent strategy while managing calendars, travel, and communications.

The ideal candidate will have a Bachelors degree and at least 1 year of experience in entertainment or agency settings, with strong organizational and communication skills and discretion.

Qualifications

• Bachelor's degree required.
• Minimum 1 year of full-time experience in the entertainment industry or agency environment.
• Experience supporting a busy desk in talent representation is preferred.
• Strong organizational, written and verbal communication skills.
• High level of discretion, professionalism and problem-solving mindset.

Responsibilities

• Coordinate complex calendars, travel arrangements, and expense reporting.
• Manage high-volume communications and meeting coordination with precision.
• Prepare, track, and distribute talent submissions and materials.
• Coordinate auditions, meetings, and industry events for talent and clients.
• Maintain records, databases, and project tracking in a fast-paced environment.

Skills

Organizational skills

Communication

Discretion

Proactive mindset

Education

Bachelor's degree

Tools

Outlook

Excel

Word

PowerPoint

Job description

Gersh is a leading global entertainment and sports agency, representing a diverse roster of clients across film, television, sports, theater, comedy, branding, publishing, and digital media. As the fastest-growing major agency, Gersh is respected for its hands‑on, client‑first approach and commitment to driving innovation and success. Following an equity investment from Crestview Partners in 2023 Gersh has advanced its long‑term growth plan, acquiring the Digital and Alternative departments of the A3 Agency, and You First – one of the world’s top sports and entertainment agencies. With clients at the heart of every growth decision, Gersh is harnessing strategic insights and decades of experience to strengthen its resources, empowering clients to realize success across all areas of the media landscape.

About the Role

Gersh is seeking a highly motivated, detail-oriented Executive Assistant to support a senior executive. This is an exceptional opportunity for a seasoned agency assistant who thrives in a fast‑paced environment and is looking to gain direct exposure to high‑level client representation, deal flow, and talent strategy. We are looking for someone who has already built a strong foundation in the entertainment industry and is eager to take the next step in their career. The ideal candidate is proactive, resourceful, and excels at managing competing priorities while maintaining a high level of professionalism and discretion.

This role offers unparalleled visibility into the business of talent representation and is an ideal pathway for individuals who aspire to become agents. Successful candidates will have the opportunity to learn directly from a respected industry leader while working with top‑tier clients, managers, casting executives, publicists, studios, networks, and production companies.

If you're someone who enjoys operating at the center of the action, anticipates needs before they arise, and wants to build a long‑term career in representation, we'd love to hear from you.

Duties

• Serve as a trusted partner to a senior executive, helping manage the day-to-day operations of a dynamic and high-volume talent desk.
• Coordinate complex calendars, scheduling, travel arrangements, and expense reporting with precision and efficiency.
• Manage high-volume communications, including phone calls, email correspondence, meeting coordination, and follow-up.
• Build and maintain strong relationships with casting executives, managers, attorneys, publicists, producers, and other industry professionals.
• Prepare, track, and distribute talent submissions and materials for ongoing opportunities.
• Coordinate auditions, meetings, and industry events while ensuring talent and client needs are prioritized.
• Anticipate administrative and business needs, proactively identifying solutions and keeping priorities organized.
• Maintain accurate records, databases, and project tracking systems in a fast-moving environment.
• Act as a key liaison across internal departments and external partners to ensure seamless communication and execution.

What We're Looking For

• Bachelor's degree required.
• Minimum 1 year of full-time experience within the entertainment industry; agency, management company, studio/network experience strongly preferred.
• Previous experience supporting a busy desk in a talent representation environment is strongly preferred.
• Demonstrated interest in pursuing a long-term career in talent representation and agency leadership.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills with the confidence to interact professionally with clients and industry executives.
• High level of discretion, professionalism, and attention to detail.
• Resourceful, proactive, and solutions-oriented mindset.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Ability to remain composed and effective in a fast-paced, high-pressure environment.
• Commitment to learning, professional growth, and contributing to a collaborative team culture.

Why Join Gersh?

• Direct mentorship and exposure to senior leadership within one of the industry's fastest-growing agencies.
• Opportunity to work alongside some of the most respected professionals in talent representation.
• Meaningful career development path for individuals seeking future agent opportunities.
• Collaborative, entrepreneurial culture that values growth, initiative, and innovation.
• Access to a diverse portfolio of clients and projects spanning film, television, digital media, sports, comedy, and beyond.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.