Project Coordinator

Sawhorse Productions; Los Angeles (CA); Hybrid; USD 45,000 - 65,000; Part time

Benefits offered by this job

Occasional remote work

Competitive hourly pay

Job summary

Sawhorse Productions, a Los Angeles-based creative studio, is seeking a detail-oriented Project Coordinator to support the Head of Production and Assistant Head of Production. The role begins as a part-time hourly position (30–40 hours/week) with potential to transition to full-time.

Office is Studio City, LA, primarily in-office with occasional remote flexibility. Typical hours are 9:30 AM–6:00 PM PST with a 30-minute break.

Qualifications

• 1+ year of professional experience in a studio/production admin role.
• Outstanding organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities under tight deadlines.
• Proficiency with Slack, Google Workspace, Zoom, Microsoft Office, Excel, and Keynote.
• Proactive mindset with strong problem-solving instincts.
• Ability to anticipate needs and gaps in admin support.
• Adaptable and collaborative team player.
• Willingness to work weekends or late nights when needed.

Responsibilities

• Provide day-to-day administrative support to Head of Production and Assistant Head of Production.
• Schedule and coordinate meetings, distribute agendas, and capture action items.
• Maintain project and production calendars to meet deadlines.
• Prepare and organize presentations, decks, and reports for internal and client use.
• Track staffing and department bandwidth across projects.
• Participate in department meetings and help keep team aligned with updates.
• Support day-to-day office operations at Studio City.

Skills

Administrative experience

Organizational skills

Communication

Multi-priority management

Office software

Proactive mindset

Anticipation

Adaptability

Collaboration

Flexible availability

Tools

Airtable

Notion

StudioBinder

Job description

Sawhorse Productions is a Los Angeles based, Award winning full-service creative studio turning ideas into unforgettable experiences through captivating branded content, viral social moments, and groundbreaking interactive experiences. We partner with industry-leading brands, artists, and studios such as Walmart, Google, NBCUniversal, Fanatics, Toyota, Pepsi and Alo to deliver industry leading, innovative multi-platform content. At Sawhorse, we believe in fostering a culture of collaboration, creativity, and relentless excellence while shaping the future of digital storytelling.

Our projects include:

• Branded content
• Social/Digital Content
• Broadcast commercials
• UGC Gaming platform experiences
• Interactive/Web3 activations (AR, VR, MR, AI)

We are seeking a highly organized, detail-oriented Project Coordinator to provide administrative support to our Head of Production and Assistant Head of Production. This is a great opportunity for someone continuing to build experience in the film and production industry, and who thrives in a fast-paced environment juggling multiple priorities under tight deadlines.

This role starts as a part-time hourly position at 30 to 40 hours per week, with the potential to transition to a full-time role based on fit and business need.

Our office is located in Studio City, Los Angeles. This is a primarily in-office role, with occasional remote flexibility. General working hours are 9:30 AM to 6:00 PM PST with a 30-minute break.

• Administrative Support: Manage day-to-day administrative duties for the Head of Production and Assistant Head of Production, including email management, call coordination, expense processing, travel planning, and general office management.
• Meeting Coordination: Schedule and coordinate conference calls, meetings, and events. Distribute meeting agendas and capture action items so nothing falls through the cracks.
• Calendar & Deadline Tracking: Meticulously track and maintain project and production calendars to ensure deadlines and milestones are met across active productions.
• Deck & Document Preparation: Tweak, proofread, and organize presentations, creative decks, and reports for both internal and client-facing use.
• Staffing & Bandwidth Tracking: Track staffing and department bandwidth to ensure sufficient personnel coverage across projects.
• Team Alignment: Show up engaged in high-level department meetings and help keep the team aligned and in the loop on updates and project statuses.
• Office Operations: Support day-to-day office operations to keep the Studio City space running smoothly and the team focused on the work.

Qualifications

• Experience: 1+ year of professional experience working within a studio, network, agency, or production company in an administrative or equivalent capacity.
• Organization: Exceptional organizational skills and attention to detail.
• Communication: Strong written and verbal communication skills.
• Multi-Priority Management: Ability to manage multiple priorities under tight deadlines and work well under pressure.
• Software Proficiency: Proficiency with office and communication software including Slack, Google Workspace, Zoom, Microsoft Office, Excel, and Keynote.
• Proactive Mindset: A proactive, no-task-too-small mindset with strong problem-solving instincts.
• Anticipation: Ability to anticipate needs and gaps in admin support before they are voiced.
• Adaptability: Strong problem-solving skills and ability to adapt quickly to changing priorities.
• Collaboration: Collaborative, positive, and solutions-oriented mindset.
• Flexible Availability: Comfortable working weekends or late nights when project timelines require it.

Nice To Have’s

• Prior entertainment industry or on-set experience
• Familiarity with production management tools such as Airtable, Notion, or StudioBinder
• Interest in growing into a producer or production management role over time
• Experience supporting senior executives or department heads

$40.00 per hour, with overtime after 8 hours

EEO Statement

Sawhorse Productions is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Sawhorse Productions will provide reasonable accommodations for qualified individuals with disabilities. Sawhorse Productions will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.