Project Coordinator

Planet Group; Bedford (MA); Hybrid; USD 55,000 - 62,000; Full time

Job summary

Planet Group is seeking an IT Project Coordinator to support planning, coordination, and execution across the IT organization. The role requires strong organizational skills and the ability to interact confidently with senior leadership, including SVP-level stakeholders.

The position offers remote work with on-site requirements of two days per month in Boston, MA. You will coordinate activities, track progress and dependencies, maintain schedules, and prepare leadership updates.

Qualifications

• Experience coordinating IT projects across multiple teams and stakeholders.
• Strong written and verbal communication, with leadership exposure.
• Familiarity with Agile or Waterfall methodologies and Azure DevOps.

Responsibilities

• Coordinate project activities across the IT organization from initiation to completion.
• Track progress, priorities, resources, and dependencies with leaders and PMs.
• Maintain schedules, resource plans, and deliverable tracking across concurrent initiatives.
• Facilitate project meetings, document decisions, and follow up on action items.
• Maintain tracking and reporting in Azure DevOps (ADO) including work items and backlogs.
• Monitor timelines, resources, and capacity; identify risks and escalate issues.
• Prepare status reports and leadership updates on milestones and risks.
• Support Agile and/or Waterfall delivery practices and ensure coordination and communication.
• Coordinate cross-functional communication between IT, business, vendors, and leadership.

Skills

Executive presence

Stakeholder communication

Scheduling & tracking

Cross-functional coordination

Project coordination

Tools

Azure DevOps

Job description

IT Project Coordinator

Location: Remote

Onsite Requirements: 2 days a month in Boston MA

Compensation Range: $40-45/hr

Introduction

Our client is seeking an experienced IT Project Coordinator to support project planning, coordination, and execution across the broader IT organization. The ideal candidate has a strong background coordinating projects within an IT environment, excellent communication skills, and the executive presence needed to interact confidently with leadership. This role requires someone who is highly organized, proactive, and comfortable managing competing priorities across multiple teams and projects.

Day-to-Day Responsibilities

• Coordinate project activities across the IT organization, supporting planning, scheduling, milestones, deliverables, and follow-up from initiation through completion.
• Partner with the CIO's direct reports, project managers, and functional leaders to track project progress, priorities, resource needs, and dependencies.
• Maintain project schedules, resource plans, action items, and deliverable tracking across multiple concurrent initiatives.
• Facilitate project meetings and resource planning discussions, including preparing agendas, documenting decisions, and following up on outstanding items.
• Maintain project tracking and reporting within Azure DevOps (ADO), including work items, backlogs, assignments, status updates, and dependencies.
• Monitor project timelines, resource allocations, and potential capacity constraints; identify risks and escalated issues as needed.
• Prepare project status reports and leadership updates highlighting progress, upcoming milestones, risks, and items requiring attention.
• Support Agile and/or Waterfall project delivery practices, helping ensure consistent coordination, documentation, and communication across teams.
• Coordinate cross-functional communication between IT, business stakeholders, vendors, and leadership to keep initiatives moving forward.
• Identify opportunities to improve project coordination, reporting, and overall processes across the IT organization.

Required Skills & Qualifications

• Solid experience coordinating projects within an IT organization, supporting multiple teams and stakeholders.
• Strong organizational and project coordination skills, with the ability to manage competing priorities and multiple initiatives simultaneously.
• Experience working with project management and work-tracking tools; familiarity with Azure DevOps (ADO) strongly preferred.
• Experience supporting at least one project delivery methodology, including Agile or Waterfall.
• Exceptional written and verbal communication skills, with the ability to interact professionally and confidently with senior leadership, including SVP-level stakeholders.
• Strong executive presence and the ability to facilitate discussions, communicate project updates, and follow through with stakeholders at all levels.
• Proactive approach to problem-solving, identifying issues, tracking action items, and keeping projects on track.

Preferred Skills & Qualifications

Nice-to-have skills that would make a candidate more competitive but are not required.

• Hands-on experience with Azure DevOps (ADO), including Boards, backlogs, dashboards, and work-item tracking.
• Experience supporting both Agile and Waterfall project environments.
• Previous experience within the pharmaceutical or life sciences industry.
• Experience supporting an enterprise IT organization or PMO with multiple concurrent projects.
• Familiarity with project resource planning, capacity tracking, and portfolio-level reporting.

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