Project coordinator

VDart Inc; Lisle (IL); Vor Ort; USD 39.000 - 62.000; Vollzeit

Zusammenfassung

VDart Inc. in Lisle, IL seeks a highly organized Project Coordinator to support IT PMO governance and project delivery across multiple initiatives onsite.

You will coordinate activities, manage meetings, track risks, and produce leadership reporting using JIRA, ADO, Power BI and Excel. The role emphasizes stakeholder communication, governance artifacts, and dashboard creation for status updates and KPI insights.

Qualifikationen

• Bachelor's degree in Business, IT, or related field.
• 3+ years in Project Coordination, PMO support, or Project Administration.
• Experience supporting IT projects and technical stakeholders.
• Knowledge of Agile, Scrum, Waterfall or Hybrid PM methods.
• Experience configuring dashboards in JIRA and ADO.

Aufgaben

• Coordinate project activities across multiple workstreams.
• Schedule and manage project meetings and leadership updates.
• Track actions, risks, issues, dependencies, milestones.
• Maintain governance artifacts, minutes, and logs.
• Support PMO standards and processes.
• Coordinate communication with IT teams, stakeholders, vendors, and leadership.
• Manage complex project schedules with multiple stakeholders.
• Facilitate project meetings and follow up on actions and deliverables.
• Ensure timely project updates, risks, and escalations.
• Create and maintain dashboards/reports in ADO, JIRA, Power BI, Excel.
• Prepare leadership status reports and KPI dashboards.
• Monitor project health metrics and provide insights on progress and resource capacity.
• Coordinate onboarding requests and project setup activities.
• Support audit, compliance, and governance activities.

Kenntnisse

Project coordination

Stakeholder management

Executive reporting

JIRA administration

Azure DevOps (ADO)

Power BI

Dashboarding

Risk & issue management

Documentation management

Communication skills

Ausbildung

Bachelor's degree in Business, IT, or related field

Tools

Azure DevOps (ADO)

JIRA

Power BI

Excel

Office Suite

Jobbeschreibung

Title: Project coordinator

Location: Lisle Illinois (Onsite)

Type: Contract

Project Coordinator (IT PMO / Project Governance)

Position Summary

• We are seeking a highly organized and detail-oriented Project Coordinator to support project delivery, governance, stakeholder communication, and leadership reporting across multiple IT initiatives.
• The ideal candidate will have experience coordinating project activities, maintaining project documentation, supporting PMO processes, managing stakeholder communications, and producing project status reporting using tools such as JIRA, Azure DevOps (ADO), Power BI, and Excel.

Key Responsibilities

Project Coordination & Governance

• Coordinate project activities across multiple workstreams and stakeholders.
• Schedule and manage project meetings, including daily stand-ups, status reviews, steering committee meetings, and leadership updates.
• Track action items, risks, issues, dependencies, and project milestones.
• Maintain project documentation, governance artifacts, meeting minutes, and decision logs.
• Support project managers in ensuring adherence to project management standards and processes.
• Stakeholder Management
• Coordinate communication with IT teams, business stakeholders, vendors, and leadership teams.
• Manage complex project schedules involving multiple stakeholders and cross-functional teams.
• Facilitate project meetings and follow up on assigned actions and deliverables.
• Ensure timely communication of project updates, risks, and escalations.
• Reporting & Dashboard Management
• Create, maintain, and enhance dashboards and reports using:
• Azure DevOps (ADO)
• JIRA
• Power BI
• Microsoft Excel
• Prepare leadership status reports, executive summaries, project scorecards, and KPI dashboards.
• Monitor project health metrics and provide insights on progress, risks, and resource capacity.
• Resource & Process Coordination
• Coordinate onboarding requests, access requests, and project setup activities.
• Assist with resource tracking, capacity planning, and project staffing coordination.
• Support audit, compliance, and governance activities related to project delivery.
• Track project deliverables and ensure follow-through on commitments.

Required Qualifications

• Bachelor's degree in Business, Information Technology, Project Management, or a related field.
• 3+ years of experience in Project Coordination, PMO support, or Project Administration.
• Experience supporting IT projects and technical stakeholders.
• Working knowledge of project management methodologies (Agile, Scrum, Waterfall, Hybrid).
• Hands-on experience with:
• Azure DevOps (ADO)
• JIRA
• Microsoft Excel
• Power BI
• Microsoft Office Suite
• Preferred Qualifications
• Experience creating and configuring dashboards in JIRA and Azure DevOps.
• Experience supporting enterprise-level IT programs and leadership teams.
• Understanding of project budgeting, resource management, and portfolio reporting.
• Experience managing onboarding, access management, and project intake processes.
• PMP, CAPM, Agile, Scrum, or PRINCE2 certification is a plus.
• Key Skills
• Project Coordination
• Stakeholder Management
• Executive Reporting
• JIRA Administration & Reporting
• Azure DevOps (ADO)
• Power BI Dashboarding
• Risk & Issue Management
• Meeting Facilitation
• Documentation Management
• Resource Coordination
• Communication & Presentation Skills
• Attention to Detail
• Organizational Skills
• Success Factors
• Ability to support multiple concurrent projects.
• Strong communication skills with both technical and business stakeholders.
• Ability to provide concise, clear, and actionable status updates to leadership.
• Excellent time management and prioritization skills.
• Ability to thrive in a fast-paced project environment.
• This version aligns well with a PMO/IT Project Coordinator role supporting leadership, project governance, stakeholder management, JIRA/ADO reporting, and operational project execution.