Project Coordinator

Spectraforce Technologies, Inc.; Alameda (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Spectrumforce Technologies, Inc. is seeking a dedicated Project Coordinator to support an ADC PLM transformation program in Alameda, CA.

The role focuses on coordinating project activities, scheduling stakeholder sessions across cross-functional teams, and tracking actions across multiple workstreams. The ideal candidate will be highly organized with 2+ years of coordination experience, capable of handling multiple priorities in a fast-paced environment while supporting a large-scale enterprise

Qualifications

• Associate or bachelor’s degree in business administration, PM, or related field preferred.
• 2+ years of project coordination, project administration, or program support experience.
• Strong organizational and communication skills; capable of fast-paced environments.

Responsibilities

• Schedule project meetings, workshops, testing sessions, and stakeholder engagements.
• Coordinate onsite workshop logistics, facility arrangements, and related support.
• Prepare meeting minutes, action-item trackers, and weekly PMO status reports.
• Maintain project documentation and stakeholder lists in SharePoint and other collaboration tools.
• Assist with stakeholder communications, distribution lists, project announcements, and follow-up activities
• Support business readiness activities as requested
• Maintain workshop communications, attendance records, and stakeholder participation logs.

Skills

Project coordination

Administrative support

PMO support

Stakeholder communication

Education

Bachelor's degree preferred

Business Administration background

Tools

SharePoint

Collaboration tools

Job description

Title: Project Coordinator - PLM Implementation (Agile to Windchill)

Location: Alameda, CA 94502

Duration: 12 months

Position Summary:

The Project Coordinator will provide administrative support for the ADC Product Lifecycle Management (PLM) transformation program. This role will support the PMO Project Lead by coordinating project activities, scheduling stakeholder sessions across cross-functional teams and tracking project activities across multiple workstreams.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced implementation environment while supporting a large-scale enterprise transformation.

Key Responsibilities

• Schedule project meetings, workshops, testing sessions, and stakeholder engagements.
• Coordinate meeting schedules, onsite workshop logistics, facility arrangements, and related support activities.
• Prepare meeting minutes, action item trackers and weekly PMO status reports.
• Maintain project documentation and stakeholder lists within SharePoint and other collaboration tools.
• Assist with stakeholder communications, distribution lists, project announcements, and follow-up activities
• Support business readiness activities as requested
• Maintain workshop communications, attendance records, and stakeholder participation logs.

Qualifications

• Associate or bachelor's degree in business administration, Project Management, or a related field preferred.
• 2+ years of project coordination, project administration, or program support experience.